Project Coordinator - Pet Food

Description We are looking for a highly organized and proactive Project Executive for a new pet food business venture to support end-to-end activation projects. This role will act as the central project coordinator, ensuring that key workstreams across market research, supplier sourcing, product development, regulatory, and other supporting functions are properly coordinated and delivered according to the timeline.

Responsibilities

• Develop, maintain, and regularly update the overall project timeline.
• Translate project objectives into clear action items, assign owners, establish deadlines, and continuously monitor completion status.
• Identify potential project delays, bottlenecks, or dependencies and coordinate with relevant stakeholders to develop action plans.
• Actively track project deadlines and provide timely reminders, escalation, and follow-up for overdue or at-risk activities.
• Coordinate and follow up with key stakeholders such as suppliers, production team, market research teams, commercial teams, regulatory/legal teams, and the management.
• Organize and maintain regular project meetings, prepare agendas where required, document meeting minutes, and track decisions and action items.
• Manage administrative and project-related documents including documents, quotations, project briefs, product specifications, meeting records, approvals, and other relevant materials.

Qualifications

• 3-5 years of total professional experience in Project Management / Sales / Marketing / Supply Chain / Procurement / Regulatory Affairs in the pet food industry.
• Previous experience in coordinating cross-functional projects, new product development, business development, commercialization, or new business initiatives is highly preferred.
• Strong project coordination and organizational skills.
• Proficiency in office tools. Familiarity with google tools (docs, sheets, slides, and drive) are preferred.
• Strong stakeholder management and communication skills, with the ability to coordinate effectively with both internal teams and external parties.
• Strong follow-up discipline and attention to detail, particularly in tracking deadlines, action items, documentation, and project dependencies.
• Able to work independently, take initiative, and proactively identify issues rather than waiting for instructions.

Skills: Project Planning, Communication Skills, Project Management