Executive Assistant (EA)

We are seeking an Executive Assistant to the CEO who is a high-agency, resilient, and tech-savvy operator who serves as the primary force multiplier. This role goes beyond standard calendar coordination; the EA acts as the CEO's operational gatekeeper, brand representative, content coordinator, and strategic driver across internal departments and external partners in the podcasting industry.

Key Responsibilities:

Proactively manage, filter, and optimize the CEO’s calendar, ensuring priority alignment, zero meeting overlaps, and protected deep-work time.

Coordinate schedules, production assets, research, and logistics for the CEO’s podcasts, speaking engagements, media appearances, and social media content.

Serve as a diplomatic, professional first point of contact for external executives, brand clients, podcast hosts, and industry partners on behalf of the CEO.

Bridge leadership directives to internal teams (e.g., Show Producers, Brand Partnerships, Client Success), maintaining a firm follow-up system to ensure 100% on-time execution.

Manage executive email channels, summarize long, complex meetings into concise action items, and draft high-level correspondence.

Leverage AI productivity tools (ChatGPT, Gemini, Claude) and digital task managers (Google Workspace, Slack, Notion) to automate administrative workflows and speed up executive decision-making.

Minimum Qualifications:

2+ years of experience in executive support, project coordination, media/content assistance, or high-level virtual assistance.

Demonstrates strong problem-solving under pressure and handles fast-paced priority shifts with composure.

Advanced proficiency in Google Workspace, Slack, Notion, and generative AI tools (ChatGPT/Gemini) for drafting, research, and workflow automation.

Outstanding verbal and written English communication skills; capable of tailoring communication appropriately when following up with creative teams versus drafting formal executive updates.

Metro Manila-based (or highly accessible) for occasional in-person client events, shoots, or C-suite meetings.