office coordinator
Education:
No degree, certificate or diploma.
Work setting:
Private sector. Willing to relocate.
Tasks:
- Implement new administrative procedures .
- Review and evaluate new administrative procedures .
- Establish work priorities and ensure procedures are followed and deadlines are met.
- Carry out administrative activities of establishment.
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
- Assemble data and prepare periodic and special reports, manuals and correspondence.
- Perform data entry.
- Train staff.
- Oversee and co-ordinate office administrative procedures.
- Resolve conflict situations.
- Monitor and evaluate.
Supervision:
No supervision responsibility.
Computer and technology knowledge:
- Workday.
- Electronic scheduler.
- SharePoint.
- Human resources software.
- MS Excel.
- MS Office.
- MS Outlook.
- MS PowerPoint.
- MS Windows.
- MS Word.
- ServiceNow.
Security and safety:
Criminal record check.
Transportation/travel information:
Own transportation. Public transportation is available.
Work conditions and physical capabilities:
- Ability to work independently.
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Large workload.
Personal suitability:
- Efficient interpersonal skills.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Organized.
- Reliability.
- Ability to multitask.
- Time management.
- Adaptability.
- Integrity.
- Team player.
Screening questions:
- Are you available for shift or on-call work?.
- Are you available to start on the date listed in the job posting?.
- Do you have experience working in this field?.
- Do you have the required certifications listed in the job posting?.
- Do you meet the language requirements listed in the job posting for the position (English or French)?.
Employment terms options:
- Early morning.
- Evening.
- Shift.
- Morning.
Experience:
Experience an asset.
Employment terms options:
- Day.
- Weekend.
- Overtime available.
Health benefits:
- Dental plan.
- Health care plan.
- Paramedical services coverage.
- Vision care benefits.
Financial benefits:
- Group insurance benefits.
- Registered Retirement Savings Plan (RRSP).
Long term benefits:
Maternity and parental benefits.
Other benefits:
- Learning/training paid by employer.
- Other benefits.
- Paid time off (volunteering or personal days).
- Team building opportunities.
- Parking available.
- Travel insurance.
- Wellness program.