office administrative assistant

*Administrative Assistant ? Permanent, 4-Day Work Week*

*About Us*

We are a small, multi-skilled electrical contracting company working across commercial, industrial, institutional, and specialized systems.

As our company continues to grow, we are looking for a *reliable, organized, and detail-oriented Administrative Assistant* to support our Office Manager and assist with day-to-day office operations.

This is a *permanent position working 30 hours per week over four days*.

A key part of this role will be assisting with *Time and Material (T&M) invoicing*, ensuring job documentation is complete and accurate, and helping our team transition to more efficient digital systems and processes.

*Responsibilities*

• Prepare Time and Material jobs for invoicing
• Review job notes, technician time, materials, purchase documentation, and other job information for accuracy and completeness
• Follow up with team members when information or documentation is missing
• Maintain accurate and organized customer and job records
• Assist with data entry, filing, scheduling, and general office organization
• Answer phones and emails and assist with customer communication
• Assist with maintaining organized electronic records and documentation
• Learn and work within our digital systems and processes
• Provide general administrative support to the Office Manager
• Assist with other administrative duties as required

*What We're Looking For*

• Previous administrative or office experience
• Strong attention to detail and accuracy
• Organized, reliable, and able to work independently
• Comfortable working with numbers, documentation, and detailed job information
• Strong communication and follow-up skills
• Ability to prioritize tasks and follow them through to completion
• Comfortable using computers and learning new software and systems
• Proficiency with Microsoft 365, including Outlook, Word, and Excel
• A positive attitude and willingness to learn and take on new responsibilities

*Experience in electrical contracting, construction, skilled trades, or another service-based business is considered an asset. Experience with Time and Material invoicing is also considered an asset.*

*What We Offer*

• Permanent position, 30 hours per week
• Four-day work week
• Comprehensive benefits package for eligible employees
• Supportive, team-oriented work environment
• Training and development opportunities
• Opportunity to learn
• Opportunity to grow with an expanding local business

*Compensation:* $23.50?$29.00 per hour, based on experience and qualifications.

*How to Apply*

Please submit your resume and a brief cover letter outlining your experience and why you would be a great fit for this role.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $23.50-$29.00 per hour

Expected hours: 30.0 per week

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Vision care

Work Location: In person