Program Coordinator (Temporary)

Responsibilities:

• Coordinate the end-to-end logistics and administration of meetings and events, from initial planning through post-event follow-up.
• Liaise with internal stakeholders, external vendors, catering, security, facilities and AV teams to ensure requirements are confirmed and delivered.
• Manage attendee information, invitations, schedules, meeting materials, room setup, visitor access and other event logistics.
• Coordinate catering, interpretation services, deliveries, equipment and other vendor requirements as needed.
• Provide on-site support during events, welcoming guests and responding to any last-minute operational requirements.
• Ensure meeting rooms and facilities are prepared, presented professionally and reset after each event.
• Maintain accurate internal records, shared documents, contact lists, costs and other administrative information.
• Support general facilities coordination, including maintenance requests, supplies, vendor access and equipment servicing.
• Handle sensitive business and attendee information with appropriate confidentiality

Requirements:

• Strong organisational skills and attention to detail, with the ability to coordinate multiple activities at the same time.
• Reliable, punctual and comfortable working to fixed schedules.
• Clear and professional written and verbal communication skills.
• Comfortable working with different technology platforms and learning new systems quickly.
• Calm and solutions-focused when dealing with last-minute changes or operational issues.
• Professional, service-oriented and comfortable interacting with senior guests and stakeholders.
• Trustworthy and able to handle confidential information appropriately.
• Comfortable with practical, on-site event support, including room setup and extended periods on your feet.

This is a temporary cover for the period of 16 Nov 2026 to 8 Jan 2027.