Project Coordinator

The Project Coordinator provides administrative, operational and coordination support to the Project Management Office (PMO), enabling Project Managers to deliver projects efficiently and successfully.

This role requires a highly organized and proactive individual who thrives in a fast paced environment and enjoys bringing structure to complex projects. The Project Coordinator plays a key role in project administration, scheduling, reporting, billing, revenue recognition support, project cost tracking and warehouse coordination, while ensuring project documentation remains accurate and up to date.

The Responsibilities:

• Prepare and maintain project documentation, reports and metrics, including Project Progress Reports, Inventory Lists, User Acceptance Test (UAT) documents and other project records.
• Prepare, track and coordinate project claims, progress billings and supporting documentation together with Project Managers and the Department Head.
• Monitor project status and provide timely updates to the Department Head.
• Support monthly revenue recognition activities by tracking project milestones, completion status, project hours, costs and required supporting documentation with Team Leads and Department Head.
• Assist Department Head in monitoring project budgets, costs, resource utilization and project hours.
• Coordinate meetings with internal teams, clients and subcontractors, including preparation of agendas and meeting minutes.
• Coordinate project schedules, resources and logistics to support successful project execution.
• Manage the day to day administration of the Project Warehouse, including inventory tracking, stock movement, housekeeping and proper organization of project equipment and materials.
• Source and coordinate the procurement of project accessories, consumables, cables and subcontractor services as required.
• Prepare and submit scheduled reports to the Department Head.
• Support ISO 9001 and ISO 45001 audits by maintaining accurate documentation and records.
• Identify opportunities to improve workflows, reporting processes and project administration through digital tools, dashboards, automation and AI technologies.
• Support continuous improvement initiatives within the PMO.
• Perform other duties as assigned by the Department Head.

• Diploma or Bachelors/Undergraduate degree in a related field such as business management, business administration, information technology, or computer science, or equivalent work experience
• Prior experience as a project administrator or a related administrative role