Executive Assistant

About NYU Abu Dhabi

NYU Abu Dhabi is pioneering a new model of higher education for a global world, dedicated to excellence in teaching and research and to advancing cooperation and progress on humanity’s shared challenges. Drawing on the strengths of the NYU global network, it offers an outstanding liberal arts and sciences education to students from the United Arab Emirates, the United States, and around the world, with a distinctive focus on intercultural understanding and leadership. It supports innovative research and graduate education programs that push forward the frontiers of knowledge and respond in powerful and interdisciplinary ways to vital global and local challenges.

Position Summary

Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.

New York University Abu Dhabi (NYUAD) seeks to appoint an Executive Assistant, Administration and Operations reporting to the Assistant Provost of Academic Administration, Resource Planning, and Implementation.

This position provides comprehensive administrative and organizational support to the Vice Provost as well as the Office of the Provost. The role performs a wide range of administrative duties in support of the Provost. The incumbent ensures effective coordination of executive operations, stakeholder engagement, and office management functions in support of senior leadership and high-level academic stakeholders.

The incumbent plays a critical role in facilitating communication, managing complex schedules and logistics, coordinating cross-institutional activities (including Abu Dhabi and New York offices), and supporting strategic academic and institutional initiatives. The position requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a dynamic environment.

Job Responsibilities

Executive Support & Stakeholder Engagement

Provide high-level administrative support to the Vice Provost and the Office of the Provost

Include select support for Nobel Laureates and senior academic leaders as needed

Manage and cultivate relationships with external stakeholders, partners, and community members

Coordinate executive communications, meetings, and engagement activities

Serve as a liaison between leadership and internal/external constituencies to ensure timely follow-up and effective relationship management

Administrative Operations & Coordination

Manage complex calendars and coordinate scheduling for senior leadership

Organize travel arrangements (domestic and international), prepare itineraries, and manage meeting logistics

Coordinate with university offices in Abu Dhabi and New York to facilitate cross-campus initiatives

Prepare correspondence, maintain records, document meeting minutes, and ensure appropriate tracking of action items

Project & Initiative Support

Support departmental and institutional initiatives and projects as needed

Assist in organizing materials, tracking progress, preparing reports, and coordinating meetings

Financial & Procurement Support

Process and maintain records of expenses, reimbursements, and financial documentation

Coordinate transportation requests while maintaining strict confidentiality

Manage procurement-related activities, including purchasing and payment processing, in accordance with university policies

Office Management & Operational Support

Provide office coverage and administrative support for both the Office of the Provost

Maintain office supplies, coordinate mail and deliveries, process forms, and ensure smooth day-to-day office operations

Communication & Documentation Support

Create and update organizational charts, PowerPoint presentations, briefing materials, and other communication documents

Respond to inquiries and resolve routine and moderately complex administrative issues in consultation with supervisors when necessary

Required Education

Bachelor’s degree or equivalent combination of education and experience

Required Experience

Minimum 3–5 years of progressively responsible administrative experience supporting senior leadership, preferably within higher education or a complex organizational environment

Demonstrated ability to support senior leadership in a fast-paced environment

Excellent organizational and time management skills

Strong written and verbal communication skills

Ability to handle sensitive and confidential information with discretion

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Strong attention to detail and follow-through

Ability to coordinate across multiple offices and time zones

Other Information About NYUAD

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity.

This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.