Operations Theatre Manager

Position: Operations Theatre Manager

Location: Nairobi, Kenya

Industry: Health Sector

Employment Type: Full-Time

Talent Preference: Local Talent

Gender Preference: Open to Both

Age Requirement: 30 Years and Above

Position Summary

The role requires strong leadership, clinical coordination, operational management, and compliance oversight to ensure high-quality surgical care and patient safety.

Qualifications Required / Experience Required

Bachelor’s Degree in: BSc Nursing, Hospital Management, OT Management

Valid registration with the Nursing Council of Kenya (for nurse managers).

Minimum 5–8 years’ experience in operation theatre services.

At least 2–3 years in a supervisory or managerial role.

Required Skills & Competencies / Technical & Operational Skills

OT workflow management

Surgical instrumentation knowledge

Sterilization & CSSD coordination

Infection Prevention & Control (IPC)

Biomedical equipment coordination

Emergency preparedness

OT scheduling and coordination

Team leadership

Staff scheduling & manpower management

Inventory & consumable control

Incident management

Budget monitoring

Documentation & audit preparation

Roles & Responsibilities

1. OT Operations Management

Supervise daily operation theatre activities.

Ensure smooth scheduling and optimal utilization of OT rooms.

Coordinate elective and emergency surgeries.

Ensure OT readiness prior to surgical procedures.

Monitor OT turnaround time between cases.

2. Surgical Coordination

Coordinate with: Surgeons, Anesthetists, Nursing teams, CSSD, Biomedical department

Ensure availability of instruments, implants, and equipment before surgery.

Monitor surgical lists and case priorities.

3. Infection Prevention & Sterility

Ensure strict adherence to aseptic techniques.

Monitor sterilization processes and CSSD coordination.

Ensure compliance with infection prevention policies.

Conduct OT environmental monitoring.

Ensure biomedical waste segregation and disposal compliance.

4. Staff Management

Supervise OT nurses, technicians, and support staff.

Prepare duty rosters and on-call schedules.

Conduct staff competency assessments and training.

Ensure adequate staffing during emergencies.

5. Equipment & Instrument Management

Ensure availability and functionality of: Anesthesia machines, Surgical lights, Electrocautery units, Suction machines, OT tables, Laparoscopic equipment

Coordinate preventive maintenance and repairs.

Monitor instrument counts and handling procedures.

6. Inventory & Consumables Control

Monitor stock levels of: Surgical consumables, Sutures, Implants, Sterile packs, Drugs

Prevent stock-outs and wastage.

Coordinate procurement activities and vendor communication.

7. Patient Safety & Risk Management

Ensure compliance with surgical safety checklists.

Monitor patient identification and consent verification processes.

Investigate OT incidents, near misses, and sentinel events.

Ensure emergency preparedness and crash cart readiness.

8. Quality & Accreditation Compliance

Maintain OT SOPs, policies, and documentation.

Participate in NABH/JCI/ISO audits and accreditation activities.

Monitor quality indicators including: Surgical Site Infection (SSI), OT utilization, Surgery cancellation rates, Instrument errors, Sterility breaches

9. Reporting & Documentation

Prepare daily and monthly OT reports.

Maintain records related to: Surgeries, Sterilization, Equipment maintenance, Incidents, Infection surveillance, Submit KPI and operational reports to management.

Key Performance Indicators (KPIs)

OT utilization rate, Surgery turnaround time, Surgical site infection (SSI) rates, Surgery cancellation rates, Equipment downtime, Sterility compliance scores, Incident and error rates, Stock-out frequency, Staff competency compliance, Audit compliance scores

If you meet the above qualifications, send your cv to careers@msvlgroup.com