Vendor Manager Analyst

At Mindbox we connect top IT talents with technology projects for leading enterprises across Europe.  

Join our client's team, where you'll play a key role in shaping a consistent, best-practice approach to technology vendor management within the Chief Technology Office of one of the world's leading global financial institutions. Your contribution will help deliver high-impact solutions in technology operations – vendor lifecycle governance and commercial management at enterprise scale.

You'll step in as a Vendor Management Analyst , working closely with Senior Vendor Managers, Operations Management, Finance, and senior stakeholders across multiple CTO functions to manage the IT vendor portfolio throughout its full lifecycle – from selection to renewal or exit. Your role will be central to maximising value, addressing risk, and aligning vendor performance with technology and business goals – not just execution

Sounds like your kind of challenge?  

What you get in return

Flexible cooperation model – choose the form that suits you best (B2B, employment contract, etc.)

Hybrid work setup – 6x/month from the office in Kraków

Collaborative team culture – work alongside experienced professionals eager to share knowledge 

Continuous development – access to training platforms and growth opportunities 

Comprehensive benefits – including Interpolska Health Care, Multisport card, Warta Insurance, and more 

High quality equipment – laptop and essential software provided

Daily tasks

• Managing the IT spend approval process for several CTO functions; coordinating and delivering vendor management analysis to support weekly spend request approval meetings with Heads of Functions
• Ensuring available budgets are in place (Run, Change, Transformation) and guiding requestors through the submission process, including correct representation of Headwinds for future years
• Understanding vendor and contractual spend; validating savings (Sustainable, One-Time, Cost Avoidance)
• Supporting Senior Vendor Managers with day-to-day vendor lifecycle activities: data gathering, benchmarking inputs, meeting minutes/actions, and decision logs
• Maintaining portfolio trackers and reporting (renewal pipeline, RAID, actions, decision points, approvals status), ensuring data quality and timely updates
• Supporting contract and commercial reviews by extracting key terms (SLAs, pricing constructs, renewal clauses, obligations) and highlighting gaps, risks, and remediation actions
• Partnering with Operations Management and Finance to support cost optimisation initiatives: baseline spend analysis, opportunity identification, delivery tracking, and benefits realisation
• Contributing to a high-performance team culture through close collaboration and collective responsibility

Requirements

3–5+ years of experience in vendor management, commercial management, procurement support, technology operations, or a related role – ideally within financial services or a regulated environment

Strong analytical skills: ability to structure ambiguous problems, synthesise information, and produce clear, decision-ready outputs

Good understanding of technology vendor landscapes and common commercial/contract constructs (SLAs, licensing models, renewals, consumption metrics)

Experience supporting business case development, initiative tracking, and benefits realisation

Strong stakeholder management and communication skills – confident working across functions and with senior stakeholders

Strong attention to detail and governance discipline: tracking, documentation, auditability, timely follow-through

Financial and commercial awareness: cost drivers, budgeting concepts, value-for-money considerations

Proficiency in data and reporting tools: Excel, PowerPoint, portfolio dashboards/MI tools

Nice to have:

Experience in IT spend approval processes and budget management (Run/Change/Transformation)

Familiarity with Headwinds planning and multi-year cost forecasting

Background in technology procurement or contract management in a global organisation

Joining this project you’ll become part of Mindbox – a tech-driven company where consulting, engineering, and talent meet to build meaningful digital solutions. We’ll back you up every step of the way, accelerate your development, and ensure your skills make a difference.

Must have: Analytical skills, Stakeholder management, Excel, PowerPoint

Nice to have: Forecasting