Admin Assistant – Operations

Responsibilities:

Inspect & arrange maintenance of facilities:

Coordinate cleaners and inspect facilities Coordinate with artisans for work to be carried out Coordinate Lunch: pupils & teachers Coordinate Snack bar requisition, sales and stock Coordinate Information for Notice board Coordinate Uniform sales and stock

Manage procurement & payments:

Office and classroom requisitions & consumables Payment for electricity on a monthly basis Payment for internet and DSTV service on a monthly basis

Organise Birthday Parties:

Arrange items required & photos Design pupil birthday flyer

Manage databases:

Information on Service providers, artisans and proposals Pupil database (Admission list, class list, graduation certificates) Alumni database Parent database

Other Responsibilities:

Coordinate company registration, certificates renewal & coordinate company cars’ DVLA and insurance renewal Manage Petty Cash (monthly vouchers) Filing and Retrieving of Documents Coordinate termly event – play, talent show, parents & teacher sports/activities Receive and respond to Introductory letters for pupils and staff Manage Pupil and staff attendance as well as duty rosters Keep and update of Employee Records and ID’s Supervise I.C.T and office equipment servicing Manage admissions Respond to phone & email queries by providing requisite information Arrange new parents’ orientation

Location: Accra

Salary: Attractive