property manager

*About *

Melbourne Property Management Inc. is a private sector property management company headquartered in Toronto, Ontario.

The company specializes in the management and administration of condominium communities across the province, providing comprehensive services that include building operations, financial management, resident communications, and board governance support.

With a workforce of approximately 100 employees based entirely in Ontario, Melbourne serves a diverse portfolio of residential condominium corporations, acting as the operational partner responsible for maintaining building standards, ensuring regulatory compliance, and enhancing the resident experience.

Melbourne operates exclusively within Ontario, where all of its employees and clients are based. The company is committed to continuous improvement through investments in policy development, technology, employee engagement, and service innovation to support the evolving condominium management industry.

For more information about Melbourne Property Management Inc., please visit https://melbournepm.ca/about-us/.

The Condominium Manager will be responsible for the following duties:

• Coordinate the administrative operations of the condominium corporation by implementing operational procedures, monitoring compliance, and supporting the effective delivery of property management services.
• Manage administrative services relating to building operations, maintenance programs, service contracts, procurement activities, and contractor performance.
• Develop, implement, and monitor preventative maintenance programs for building systems, including HVAC, elevators, and fire safety equipment.
• Administer operating budgets, monitor expenditures, approve invoices, and collaborate with accountants in preparing financial reports and reserve fund planning.
• Act as the primary liaison between the Board of Directors, unit owners, residents, contractors, and external stakeholders.
• Coordinate and attend Board meetings, prepare management reports, agendas, meeting materials, and ensure accurate minutes and follow-up on Board decisions.
• Ensure compliance with health and safety legislation, fire code requirements, condominium bylaws, and corporate policies.
• Coordinate procurement activities, including tendering, contract negotiation, vendor selection, performance monitoring, and contract administration.
• Coordinate the resolution of resident inquiries, complaints, and administrative requests while ensuring compliance with established company policies and service standards.
• Maintain corporation records and documentation, including owner files, contracts, bylaws, rules, maintenance records, and administrative files.
• Establish work priorities, monitor administrative workflows, and implement process improvements to enhance operational efficiency and service delivery.
• Oversee capital projects and building improvements by coordinating contractors, monitoring budgets, timelines, and quality standards.
• Prepare and distribute resident communications, operational notices, newsletters, and administrative updates.
• Provide leadership and supervision to on-site administrative, concierge, maintenance, and support staff to ensure efficient service delivery and compliance with company procedures.

*Qualifications:*

• Post-secondary education in business administration, property management, real estate, or a related field.
• Must hold a valid Condominium Management Regulatory Authority of Ontario (CMRAO) Licence (Limited or General, as applicable). Limited Licence holders must work under the supervision of a General Licensee in accordance with applicable Ontario requirements.
• Minimum 2 years of related experience in condominium/property management, building operations, or a closely related field.
• Strong knowledge of condominium operations, property management, building maintenance, and preventive maintenance programs.
• Excellent communication and interpersonal skil