Assistant Manager, Office Management & PMO Support | Healthcare | Up to $7,000++, AWS, 3.5months bonus | AA
Public Healthcare Sector | Contract | Singapore
An established organisation within Singapore's public healthcare sector is seeking an experienced Assistant Manager, Office Management & PMO Support to oversee workplace operations while supporting a dynamic project and planning environment.
This is a broad-based role combining office and facilities management, workplace operations, vendor management, procurement, budgeting and project/administrative support .
The successful candidate should be highly organised, hands-on and comfortable independently managing multiple operational priorities and stakeholders.
Key Responsibilities
Office & Facilities Management
- Plan and coordinate office relocations and new office set-ups , including move-out, reinstatement, renovation, fit-out and move-in activities
- Ensure offices are fully operational and ready according to project timelines
- Oversee day-to-day office and facilities operations
- Coordinate maintenance, repairs and workplace improvement works
- Manage furniture, utilities, shared amenities and office infrastructure
- Manage leasing matters, including landlord liaison, lease administration and renewals
- Oversee pantry and parking administration
- Coordinate with IT and relevant teams to maintain reliable workplace systems
- Ensure compliance with workplace safety, health and fire safety requirements
Workplace & Visitor Operations
- Coordinate workstation provisioning and employee workplace set-up
- Manage access cards, visitor management and room/resource booking systems
- Coordinate reception and visitor arrangements
- Establish and improve workplace processes and workflows
- Support business continuity and contingency planning for workplace disruptions
Vendor, Procurement & Contract Management
- Manage contracts relating to office space, facilities services and workplace systems
- Serve as the key contact for vendors including cleaning, security, maintenance, IT and utilities providers
- Monitor vendor performance, service standards and contractual compliance
- Coordinate vendor sourcing, onboarding and procurement activities
- Manage office assets, equipment and supplies, including inventory and tracking
- Maintain contracts, records, SOPs and administrative documentation
- Monitor office expenditure and track spending against approved budgets
- Support cost planning and financial reporting
PMO, Administrative & Team Support
- Provide administrative and coordination support to project teams and management
- Support calendar management, meetings, reports and presentations
- Coordinate staff onboarding, workspace preparation and offboarding
- Support employee engagement activities
- Coordinate meetings, events and hosted stakeholder visits
- Provide logistical and onsite support where required
- Support project coordination, reporting and documentation
Requirements
- Degree in Business Administration, Office Management, Facilities Management, Project Management, Healthcare Administration or related discipline
- Approximately 3–5 years of relevant experience
- Experience in corporate office management, facilities coordination, workplace operations, administration or project support
- Hands-on experience with office relocation and/or new office set-up would be a strong advantage
- Experience managing vendors, contracts and procurement activities
- Exposure to budget tracking and operational cost management
- Strong organisational and project coordination skills
- Able to independently manage multiple priorities and deadlines
- Strong stakeholder and vendor management capabilities
- Good communication and interpersonal skills
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook
- Comfortable using digital and AI-enabled productivity tools
- Healthcare, hospital or institutional experience would be advantageous but is not essential
Why Join?
This role offers broader exposure than a traditional office management position, combining workplace operations, facilities, procurement, vendor management and PMO support within Singapore's public healthcare sector.
It is particularly suitable for candidates who enjoy being hands-on, solving operational problems and coordinating multiple stakeholders and projects.
Employment Type: Contract Location: Singapore Salary: Up to S$7,000/month, commensurate with experience
Apply Now
Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.
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