Secretary

Responsibilities:

Provide administrative and secretarial support to management and project teams. Manage incoming calls, emails, correspondence, and office communications. Schedule appointments, meetings, and site visits for management. Prepare letters, reports, presentations, and other business documents. Maintain an organized filing system for office and project documentation. Organize and maintain project files, contracts, drawings, permits, and technical documents. Prepare and distribute meeting agendas and take accurate minutes during meetings. Track project documentation and ensure records are complete and up to date. Assist in preparing project reports, tender documents, and correspondence. Ensure proper documentation of project approvals and submissions. Coordinate office supplies, equipment, and maintenance requirements. Welcome visitors, clients, contractors, and suppliers professionally. Arrange travel, accommodation, and logistics for management when required. Support the coordination of internal meetings and company events. Liaise with project managers, engineers, architects, contractors, consultants, and clients. Follow up on outstanding documents, approvals, and project-related communications. Coordinate the flow of information between the head office and project sites. Maintain confidentiality when handling company and client information. Maintain staff attendance records and administrative logs where required. Prepare weekly and monthly administrative reports. Monitor office expenses and assist with procurement of office supplies. Perform other administrative duties as assigned by management.

Requirements:

Minimum of an OND in Business Administration, Office Management, Secretarial Administration, Public Administratio n , or a related field. Proven years of experience as a Secretary, Administrative Assistant, or similar role, preferably in a construction or engineering company. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong organizational, time management, and multitasking abilities. Ability to maintain confidentiality and professionalism. Close attention to detail and accuracy.