Receptionist / Office assistanace

Responsibilities: Welcome and attend to visitors, clients, and guests in a friendly and professional manner.

Answer, screen, and direct incoming phone calls and messages.

Receive and respond to emails, correspondence, and general inquiries.

Manage the reception area and ensure it is clean, organized, and presentable.

Schedule appointments and meetings, and maintain the office calendar.

Receive, sort, and distribute incoming and outgoing mail and documents.

Maintain accurate records, files, and office documentation.

Assist with photocopying, printing, scanning, filing, and other administrative tasks.

Monitor office supplies and notify management when replenishment is required.

Support staff with routine administrative and clerical duties.

Coordinate meeting rooms and assist with preparation for meetings and events.

Maintain confidentiality of company and client information.

Assist with basic data entry and preparation of administrative reports.

Liaise with vendors, service providers, and other stakeholders when required.

Perform other duties assigned by the supervisor or management.

Requirements: Minimum of an OND in Business Administration, Secretarial Studies, Office Management, or a related field.

Minimum of 1 year of experience as a Receptionist, Office Assistant, Administrative Assistant, or similar role.

Excellent verbal and written communication skills.

Good customer service and interpersonal skills.

Proficiency in Microsoft Office Suite, especially Word and Excel.

Strong organizational and time management abilities.

Professional appearance, polite attitude, and good telephone etiquette.

Ability to multitask and work effectively under pressure.

Strong attention to detail and accuracy.

Good filing, record-keeping, and administrative skills.

Ability to work independently and as part of a team.

High level of professionalism, confidentiality, reliability, and integrity.