Admin Account Officer

Responsibilities:

Maintain accurate financial records and ensure all transactions are properly recorded.

Process invoices, receipts, payments, and expense claims.

Prepare bank reconciliations and monitor cash flow.

Manage petty cash and maintain accurate reconciliation records.

Prepare monthly financial reports and assist with budgeting and forecasting.

Monitor accounts payable and accounts receivable, ensuring timely payments and collections.

Assist with payroll preparation and statutory remittances, including PAYE, Pension, VAT, and Withholding Tax (WHT).

Support internal and external audits by preparing required financial documentation. Manage the day-to-day administrative operations of the office.

Maintain organized filing systems for financial, operational, and personnel records.

Prepare business correspondence, reports, meeting minutes, and presentations.

Coordinate meetings, appointments, travel arrangements, and office logistics.

Manage office supplies and oversee procurement of administrative materials.

Ensure office equipment and facilities are properly maintained. Maintain accurate employee attendance, leave, and administrative records.

Ensure compliance with company policies, financial procedures, and regulatory requirements.

Safeguard confidential financial and administrative information.

Maintain proper documentation of company assets and inventory. Liaise with suppliers and service providers for quotations, purchases, and payments.

Track purchase orders and ensure timely delivery of goods and services.

Maintain vendor records and support procurement processes.

Monitor office expenditure and recommend cost-saving initiatives. Prepare daily, weekly, and monthly administrative and financial reports.

Provide administrative support to management and other departments.

Assist with special projects and other duties assigned by management.

Requirements:

Minimum of an HND in Accounting, Finance, Business Administration, Economics, or a related field.

Proven years of experience in an accounting, finance, or administrative role.

Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.

Experience using accounting software such as Sage, QuickBooks, Tally, Zoho Books, or similar ERP systems.

Good understanding of bookkeeping principles and financial reporting.

Knowledge of Nigerian tax regulations and statutory remittances.

Strong analytical, numerical, and problem-solving skills.

Excellent organizational, communication, and time management skills.

High level of integrity, confidentiality, and attention to detail.