Executive Assistant (Immediate)
Executive Administrator (immediate)
PA to CEO, with AR/AP | Ubi, Singapore
Aboutthe Role
We're looking fora highly organised Executive Administrator to support our CEO directly andmanage the company's day-to-day accounts receivable and payable. You'll be theCEO's right hand and a key link between leadership, staff, clients andsuppliers.
KeyResponsibilities: Executive Support
- Manage the CEO's calendar, appointments,meetings and travel arrangements
- Screen and prioritise emails, calls andcorrespondence on the CEO's behalf
- Prepare reports, presentations, letters andmeeting materials
- Coordinate meetings, take minutes and follow upon action items
- Handle confidential information with discretion
- Organise company events and liaise with internalteams and external stakeholders
- Handle ad hoc requests from the CEO as needed
KeyResponsibilities: Accounts Receivable
- Issue invoices and maintain accurate customerbilling records
- Monitor outstanding payments and follow up onoverdue accounts
- Record and reconcile incoming payments
- Prepare AR ageing reports
Key Responsibilities: Accounts Payable
- Process supplier invoices, verify against POs and obtain approvals
- Schedule and prepare payments within agreed terms
- Reconcile supplier statements and resolve discrepancies
- Maintain vendor records and prepare AP reports
- Support month-end closing and liaise with external accountants and auditors
Requirements
- Diploma or degree in Business Administration, Accounting or a related field
- 3–5 years' experience as a PA or Executive Assistant, ideally supporting C-level executives
- Working knowledge of AR/AP processes and accounting software (e.g. Xero, QuickBooks)
- Strong MS Office skills, especially Excel
- Excellent communication, organisation and time-management skills
- High level of integrity and confidentiality
- Able to multitask and work independently under pressure
What We Offer
- Salary: FromS$3,500/month, depending on experience
- Work week: 5 days,Monday to Friday
- Working hours: 9:00am – 6:00pm
- Bonus: 13th-month bonus
- Location: Ubi,Singapore
How to Apply
Interested candidates, please send your CV with current and expected salary to [emailaddress].