ADMINISTRATIVE ASSISTANT

Recruiter : Human Capital Outsourcing Limited (On behalf of our Client)

Industry: Poultry Farming | Food Processing | FMCG

Location : Thika, Kenya

Employment Type : Full-Time

Department : Administration

Reports To: Human Resource & Administration Officer

Position Overview

 The successful candidate will coordinate office activities, maintain records, support procurement and logistics, manage correspondence, and provide

excellent front-office and administrative services to internal and external stakeholders.

Key Responsibilities

 Receive visitors and manage front office operations.

 Handle incoming calls, emails, and correspondence.

 Maintain office filing systems and records.

 Prepare reports, letters, and administrative documents.

 Schedule meetings and coordinate appointments.

 Organize travel and accommodation arrangements.

 Manage office supplies and stationery inventory.

 Support procurement of office requirements.• Coordinate courier and document dispatch services.

 Maintain office cleanliness and facilities.

 Assist in organizing meetings and company events.

 Support HR administration and employee records.

 Prepare administrative reports for management.

 Maintain confidentiality of company information.

 Coordinate vehicle and office asset records.

 Perform any other duties assigned by management.

Qualifications & Experience

 Diploma Business Administration.

 Office Administration Qualification.

 Two Years Experience Required.

 Office Management Skills.

 Microsoft Office Proficiency.

 Report Writing Skills.

 Records Management Experience.

 Customer Service Skills.

 Communication Skills Required.

 Organizational Skills Required.

 Computer Literacy Required.

 Professional Telephone Etiquette.

Key Competencies

 Office Administration

 Records Management

 Customer Service

 Communication Skills

 Time Management

 Organizational Skills

 Report Writing

 Problem Solving

 Confidentiality

 Teamwork

 Attention to Detail

 Professionalism