Personnel Specialist

We are looking for a Personnel Specialist to join Hudl’s People Operations team in Egypt. The role will support personnel operations for 1,400+ employees and will report directly to the People Operations & Total Rewards Supervisor. The ideal candidate will have solid hands-on personnel experience, strong knowledge of Egyptian Labor Law, Social Insurance, and Labor Office procedures, and excellent attention to documentation accuracy and compliance.

• Maintain complete and accurate employee personnel files and ensure documentation is compliant and audit-ready.
• Track probation periods and proactively follow up with managers on confirmation decisions and required actions.
• Track contract expiry dates and manage timely follow-up for contract renewals.
• Support onboarding documentation and ensure new hires’ personnel files are complete from day one.
• Support offboarding documentation and ensure all required personnel documents are completed before employee exit.
• Prepare and submit personnel-related government documents and support Social Insurance transactions as needed.
• Coordinate with managers and employees to collect missing personnel documents and close documentation gaps.
• Handle employee personnel inquiries and support employee-relations matters within the role’s scope.
• Maintain accurate employee master data and ensure consistency between HRIS records and personnel files.
• Support HR policy implementation and help ensure compliance with internal HR policies and procedures.
• Prepare periodic personnel reports, including joiners, and leavers reports.
• Support headcount reporting and basic personnel data analysis when required.
• Prepare periodic compliance reports related to personnel files, contracts, and Social Insurance status.
• Monitor relevant changes in Egyptian labor law and personnel-related regulations and support implementation of required updates.
• Drive improvements in personnel processes and support HR process automation initiatives.
• 2–5 years of relevant experience, including at least 2 years of direct personnel experience.
• Strong knowledge of Egyptian Labor Law.
• Strong knowledge of Egyptian Social Insurance and Labor Office procedures.
• Advanced Microsoft Excel skills and basic reporting/data analysis capability.
• Experience with HRIS systems is preferred.
• Very good command of English.
• Strong attention to detail and documentation accuracy.
• High level of confidentiality and professionalism when handling sensitive employee data.
• Strong communication, stakeholder coordination, and problem-solving skills.
• Ability to work under pressure, manage priorities, and meet deadlines.
• Bachelor’s degree required; field of study is not a key selection criterion.