FINANCE EXECUTIVE(AR/AP)

About the Role

Finance Executive (Accounts Payable / Accounts Receivable) is responsible for supporting both the Company's Procure-to-Pay (P2P) and Order-to-Cash (O2C) cycles, covering Accounts Payable (AP), Accounts Receivable (AR), daily revenue reconciliation, supplier payment processing, customer receivables, bank reconciliations, and month-end financial closing.

Reporting directly to the Finance Manager, this role supports both the Spa & Wellness and Food & Beverage (F&B) business units, ensuring accurate financial records, strong internal controls, compliance with Singapore Financial Reporting Standards (SFRS(I)), and efficient finance operations.

Key Responsibilities

Accounts Payable (AP)

• Manage the end-to-end Procure-to-Pay (P2P) process, including purchase orders, supplier invoices, invoice verification, and payment processing.
• Process supplier invoices accurately using the Info-Tech Financial System.
• Prepare payment schedules and execute supplier payments according to approved payment terms.
• Maintain supplier master data, reconcile supplier statements, and resolve invoice discrepancies.
• Monitor accounts payable ageing and outstanding balances to ensure timely settlement.

Accounts Receivable (AR)

• Perform daily revenue reconciliation between POS, cashier reports, payment platforms, bank receipts, and accounting records.
• Reconcile all payment channels including cash, credit cards, QR payments, vouchers, prepaid membership cards, and online platforms.
• Manage Accounts Receivable records, customer balances, ageing reports, collections, and bad debt follow-up.
• Handle prepaid membership card accounting, contract liabilities, and revenue recognition in accordance with SFRS(I) 15.
• Calculate technician commissions accurately according to company policies.

General Finance Responsibilities

• Perform daily bank reconciliations and investigate discrepancies.
• Prepare daily, weekly, and monthly financial reports and management reports.
• Support month-end, quarter-end, and year-end closing, including AP & AR reconciliations, accruals, revenue journals, expense analysis, and contract liability reconciliations.
• Assist with annual external audits by preparing schedules, confirmations, supporting documents, and audit enquiries.
• Ensure compliance with company policies, internal controls, procurement procedures, GST requirements, and Singapore financial regulations.
• Participate in finance system enhancements, process improvements, ERP/POS integration projects, and internal control initiatives.
• Work closely with Procurement, Warehouse, Operations, Front Office, HR, and Finance teams to ensure accurate financial reporting.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, or a related discipline.
• Minimum 2 years of finance experience in Accounts Payable, Accounts Receivable, or General Accounting.
• Experience in Hospitality, Spa & Wellness, Retail, or Food & Beverage (F&B) industries will be an advantage.
• Good understanding of AP, AR, revenue reconciliation, supplier payments, customer collections, and month-end closing.
• Familiar with Singapore GST regulations and Singapore Financial Reporting Standards (SFRS(I)), especially SFRS(I) 15, is preferred.
• Experience using Info-Tech Financial System, ERP systems, POS systems, or other accounting software.
• Proficient in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, SUMIFS, Power Query, and advanced Excel functions.
• Strong analytical, organisational, and problem-solving skills with excellent attention to detail.
• Able to work independently, manage multiple priorities, and meet reporting deadlines.
• Good communication and interpersonal skills.
• Proficient in both Chinese and English, with Chinese as the Company's primary internal working language and English required for suppliers, customers, banking matters, audits, and financial reporting.