Administrative Coordinator

The Role

The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude.

Responsibilities

Assist management with ongoing projects as assigned, balancing short and long-term deadlines

Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted

Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature

Write and distribute email, correspondence memos, letters, faxes and forms

Ensure efficient and smooth day-to-day operation of facility

Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment

Sign for, schedule and accept deliveries, ensure accuracy of orders

Create detailed, accurate calendar appointments for management and internal meetings on shared calendars

Perform daily, weekly and monthly security checklists

Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)

Keep common areas clean and tidy, including reception, meeting rooms, and kitchen

Facilitate group lunch set-up and light trash removal

Light data entry and proofreading/polishing internal and external documents

Creation of Power Points and/ or reports for distribution

Provide general support to visitors and act as the point of contact for internal and external clients

Submit and reconcile expenses to include blue bird reports and petty cash

Any other task as assigned

Qualifications

2 years’ experience in an administrative role

Excellent professional verbal and written communication skills

Capacity to multi-task and stay organized in a fast-paced environment

Proven ability to work within a team environment and support colleagues

Hospitality experience is a plus

Understands and complies with the rules, regulations, policies, and procedures of GTI

Demonstrates ability to self-motivate and innovate

Ability to use initiative and independent judgment appropriately while not overstepping chain of command

Ability to establish and maintain effective working relationships with all employees

Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion

Organizational & presentation skills, leadership

Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures

Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email

Prior cannabis experience is not required

Additional Requirements

Must pass any and all required background checks

Must be and remain compliant with all legal or company regulations for working in the industry

Must possess valid driver’s license

Must be a minimum of 21 years of age

Must be approved by the D.O.A. to receive an Agent badge