Senior Executive Business Administrator & Concierge

Our mission is to catalyze innovations that solve global problems and improve the lives of the world’s poorest people. We do this by incubating products, advocating for important causes, engaging with global organizations, and managing venture investments.

Gates Ventures is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The Role

Gates Ventures seeks an exceptional Senior Executive Business Administrator to serve as a trusted right hand to our Chief People Officer and our COO/General Counsel, and to ensure the smooth operation of our main Kirkland office. This is a unique opportunity for a dedicated executive administrator who thrives on in-person interaction to build supportive relationships and deliver a high standard of hospitality to employees and guests alike. The ideal candidate is organized, service-driven, and proactive; someone who takes pride in the details, exercises sound judgment and discretion, and creates an environment where people feel genuinely welcomed. As the point person for our central office, this role works five days per week onsite.

The Team

At Gates Ventures, our work supports Bill Gates’ contributions to the world of global health, clean energy/climate change, science, education, technology, and philanthropy. We are a small, collaborative organization and support each other across levels, teams, and workstreams.

Responsibilities

Serve as a trusted partner to the CPO and COO, providing anticipatory and proactive administrative support

Manage complex calendars, coordinating between multiple entities and balancing personal and professional obligations

Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics

Become a go-to point of contact who handles sensitive and confidential information with sound judgment and the utmost discretion

Partner closely with other administrative and executive support staff to ensure coverage and continuity

Own all aspects of the experience for visitors to our office, ensuring a welcoming and seamless visit every time

Support meeting logistics including light setup and cleanup for gatherings of all sizes

Keep all kitchens and backstock storage across office spaces fully stocked, clean, and organized, including routine grocery runs and repurchasing

Assist with lunch setup and cleanup for catered employee meals and meetings

Manage all mail and packages, including labeling and courier coordination

Handle expense management and reporting for CPO, COO, and self

Respond to day-to-day office needs with a proactive, solutions-oriented mindset

Assist with special projects as needed

Qualifications

5+ years in executive administrative support

Experience in hospitality or workplace services is a plus

Strong organizational skills with the ability to manage multiple priorities simultaneously

Excellent interpersonal and communication skills with a polished and professional presence

Demonstrated discretion, sound judgment and the ability to handle confidential matters with the utmost professionalism

Fluency in Microsoft Office and comfort with calendar management, travel booking, and expense-reporting tools

Ability to pass a detailed background check

Compensation and Benefits

The salary range for this position is $125,000-$145,000. Starting salary offers will vary depending on several factors, including education, experience, and qualifications. Gates Ventures offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance and a 401(k) program with employer match. Our benefits also include generous paid time off for vacation, sick leave, and holidays.