Office Administrator & Front Desk Coordinator

Manage the reception area and ensure a professional, organized, and welcoming environment at all times.

Welcome visitors, clients, candidates, instructors, and business partners professionally.

Handle incoming calls, WhatsApp inquiries, emails, and general office communications and direct them to the appropriate team.

Manage visitor registration, appointments, meeting-room bookings, and office schedules.

Coordinate meetings and support the preparation of meeting rooms, documents, and required materials.

Receive and manage couriers, deliveries, correspondence, packages, and official documents.

Maintain accurate administrative records, files, attendance sheets, forms, and office documentation.

Support management and different departments with day-to-day administrative requests.

Coordinate office supplies, stationery, printing requirements, and other operational needs.

Follow up with vendors, service providers, maintenance teams, and couriers when required.

Maintain confidentiality when handling company, employee, client, and management information.

Identify and resolve routine administrative or front-office issues proactively.

Ensure that company procedures and front-office standards are consistently followed.

Bachelor's degree in Business Administration, Management, Commerce, Languages, or a related field is preferred.

1–5 years of relevant experience in office administration, front desk, executive reception, customer service, or a similar professional environment.

Excellent command of English and Arabic , both written and spoken.

Strong professional communication and interpersonal skills.

Excellent organizational, coordination, and multitasking abilities.

Strong attention to detail and ability to follow up until tasks are completed.

Professional appearance and business etiquette.

Strong working knowledge of Microsoft Office , particularly Outlook, Word, Excel, and PowerPoint.

Comfortable using email, calendars, Google Workspace, CRM or administrative systems.

Ability to handle confidential information professionally.

Ability to work independently, prioritize responsibilities, and perform effectively in a fast-paced environment.

Strong problem-solving skills with a proactive and ownership-driven mindset.

Previous experience in a corporate, technology, education, consulting, or professional-services environment is highly preferred.

Candidates must be able to work on-site in Nasr City, or Mohandessin Cairo .