administration officer

Education:

Secondary (high) school graduation certificate.

Asset languages:

Spanish; Castilian.

Work setting:

Private sector. Sports.

Tasks:

• Implement new administrative procedures .
• Review and evaluate new administrative procedures .
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Commission systems and components.
• Coach.
• Monitor and evaluate.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Supervision:

1 to 2 people. 3-4 people.

Computer and technology knowledge:

• Electronic mail.
• Electronic scheduler.
• Adobe Photoshop.
• Mac OS.
• MS Excel.
• MS PowerPoint.
• MS Word.
• Google Drive.
• MAC.

Area of work experience:

Project coordination.

Area of specialization:

Accounting.

Transportation/travel information:

Own transportation. Own vehicle.

Work conditions and physical capabilities:

Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Large workload.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Reliability.
• Ability to multitask.
• Time management.
• Adaptability.
• Integrity.
• Team player.

Screening questions:

• Are you available for shift or on-call work?.
• Are you available to start on the date listed in the job posting?.
• Do you have experience working in this field?.
• Do you have the required certifications listed in the job posting?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Employment terms options:

Early morning. Evening.

Experience:

1 year to less than 2 years.

Employment terms options:

Flexible hours. Morning. On call. To be determined. Day. Weekend.

Other benefits:

Free parking available. On-site amenities. On-site recreation and activities. Other benefits. Parking available. Wellness program.

Support for persons with disabilities:

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.).
• Offers mentorship, coaching and/or networking opportunities for persons with disabilities .
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities.

Support for newcomers and refugees:

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.).
• Supports newcomers and/or refugees with foreign credential recognition.
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees .

Support for youths:

• Offers on-the-job training tailored to youth.
• Offers mentorship, coaching and/or networking opportunities for youth.
• Provides awareness training to employees to create a welcoming work environment for youth.

Support for Veterans:

• Offers mentorship, coaching and/or networking opportunities for Veterans.
• Provides awareness training to employees to create a welcoming work environment for Veterans .

Support for Indigenous people:

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers .
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .
• Facilitates access to Elders who can offer support and guidance to Indigenous workers .

Support for mature workers:

• Applies hiring policies that discourage age discrimination .
• Offers mentorship,