Procurement Officer

Responsibilities:

Identify and source reliable suppliers and vendors.

Request and compare quotations from multiple suppliers.

Negotiate prices, payment terms, delivery timelines, and contracts.

Prepare purchase orders and procurement documentation.

Monitor supplier performance and ensure timely delivery.

Maintain an updated database of approved suppliers and vendors.

Conduct market research to identify competitive pricing and alternative suppliers.

Inspect or coordinate the inspection of delivered goods to ensure quality and quantity meet specifications.

Work closely with Finance, Operations, Stores, and other departments to determine procurement requirements.

Monitor inventory levels and initiate purchases when stock needs replenishment.

Maintain accurate records of purchases, invoices, quotations, and supplier agreements.

Resolve procurement-related issues such as delayed deliveries, defective products, or incorrect quantities.

Ensure all purchases comply with company policies, budgets, and approval procedures.

Prepare regular procurement reports for management.

Support cost-saving initiatives and identify opportunities to improve procurement efficiency.

Requirements:

Minimum of an HND in Procurement, Supply Chain Management, Business Administration, Accounting, or a related field.

Minimum of 2 years of relevant procurement experience.

Strong knowledge of procurement and supplier management processes.

Good negotiation and communication skills.

Ability to evaluate suppliers and compare quotations effectively.

Strong record-keeping and organizational skills.

Proficiency in Microsoft Excel, Word, and procurement/inventory software.

Ability to work under pressure and meet deadlines.

Knowledge of inventory management and basic contract terms is an advantage.

Key Skills:

Supplier sourcing and evaluation

Price negotiation

Vendor management

Inventory coordination

Cost control

Market research

Purchase order management

Contract administration

Analytical and decision-making skills

Communication and relationship management

Attention to detail

Microsoft Office proficiency

Key Performance Indicators (KPIs):

Procurement cost savings achieved

Supplier delivery performance

Purchase order processing time

Quality of purchased materials

Supplier response and reliability

Compliance with procurement procedures

Accuracy of procurement documentation

Reduction in procurement delays and stock-outs