Payable Accountant (Invoice)
Job Purpose: Process and validate supplier invoices accurately and on time before posting. The role receives invoices, verifies required documents and approvals, performs PO, Non-PO and contract-based invoice matching and posting, resolves assigned exceptions and maintains complete audit evidence in accordance with SOPs, SLAs and internal controls Critical Accountabilities:
- Receive and register invoices through approved channels.
- Validate supplier, entity, invoice, tax, approval and supporting-document data.
- Match invoices to PO, receipt or contract and post accurate accounting information.
- Place incomplete items on hold using correct reason codes.
- Follow up receipts, approvals, coding, tax, price and quantity variances.
- Maintain clear status and actions in the system.
- Check duplicates, unusual changes and fraud indicators.
- Follow approval, segregation-of-duties, security and retention requirements.
- Support reconciliations, month-end and audit evidence.
- Manage assigned queues and priorities.
- Meet productivity and quality targets; correct errors and participate in calibration.
- Suggest improvements and support UAT/training.
Financial
- Decisions must remain within approved authority, payment/approval limits and budget controls
Non-financial
- Determine whether an invoice is complete and eligible for processing under the approved SOP.
- Select the correct processing route, exception code and responsible escalation owner.
- Stop and escalate suspected duplicate, fraud, tax, approval or master-data issues.
Qualifications
- Bachelor’s degree in accounting, Finance, Business Administration or related discipline
- Relevant Experience
- Typically, 1-3 years in AP, accounting, P2P or shared-services operations
- Working knowledge of invoices, PO matching, accounting coding, VAT/WHT documentation and basic controls
- Ability to use ERP/P2P systems, spreadsheets and workflow tools accurately
- Proficient English
Personal Characteristics & Behaviors
- Accuracy, attention to detail and ownership
- Integrity, confidentiality and control awareness
- Time and queue management
- Problem solving, teamwork and professional customer service.
Skills: Microsoft Excel, Bookkeeping, Accounts Payable, MYOB, Accounting, Accounts Receivable, Zahir Software, Tax Accounting, Income Tax, Financial Analysis