Office Admin & General Affairs Staff

We are looking for a detail-oriented, responsible, and proactive Office Administration & Logistics professional to support the smooth daily operations of our Jakarta office.

Responsibilities

• Manage the day-to-day operations of the Jakarta office, including office environment maintenance, cleaning services, and coordination of office facility repairs.
• Report and follow up on office equipment and facility issues, such as printers, internet, network, and other office equipment.
• Manage the procurement, storage, distribution, and inventory records of office supplies and employee welfare materials.
• Organize and maintain office storage areas, closets, and warehouses to ensure efficient use of space and easy access to items.
• Conduct regular inventory checks and ensure all items are properly categorized, recorded, and well organized.
• Coordinate and communicate with external vendors and service providers, including property management, vehicle rental companies, and office supply vendors.
• Follow up on vendor contracts, invoices, payment requests, and expense reimbursement processes.
• Support various administrative, operational, and ad-hoc tasks as required.
• Ensure office operations run efficiently and provide timely support to employees when needed.

Requirements

• 1–3 years of experience in Office Administration, General Affairs, Logistics, or a related field.
• Detail-oriented, responsible, diligent, and hardworking.
• Strong organizational and time-management skills with good attention to detail.
• Good communication and coordination skills with a strong service-oriented mindset.
• Proficient in Microsoft Office, especially Excel and Word.
• Able to work independently as well as collaboratively with different teams and external vendors.
• English or Mandarin proficiency is a plus.
• Willing to handle hands-on operational and ad-hoc tasks when required.

What We're Looking For We value someone who is reliable, organized, proactive, and attentive to detail, with a strong willingness to support the team and ensure smooth daily office operations.

Skills: Vendor Management, Microsoft Excel, Google Docs, Office Administration, Microsoft Office, Microsoft Outlook, Procurement, Customer Service, Google Sheets, Logistics Management, Organizational Skills, Data Entry, Administration