Admissions Assistant

Full JD will be provided to the shortlisted candidate.

The Admissions Assistant IV provides administrative and logistical support for the

admissions, financial grant-in-aid, Awareness of School Expectations Session (ASES),

sectioning of accepted student applicants and other office matters and processes.

Main Duties and Responsibilities:

I. Application and Admissions Support

Prepares, receives, and processes application forms of applicants for Kinder, Grade 1, and transferees to the Ateneo Grade School

Provides logistical support for the implementation of admission testing activities

Assists in the deliberation and release of admission decisions

Coordinates with relevant offices to facilitate the uploading of accepted students’ applicant files and inclusion of appropriate enrollment links in the release of admission results

Prepares and collects feedback forms and QR codes for the evaluation of testing and application processes

II. Awareness of School Expectations Session (ASES) Support

Assists in the preparation of ASES materials, scheduling, and monitoring of ASES for Kindergarten, Gr. 1 and transferees

Monitors payments done for application and confirmation of enrollment of applicants in coordination with Central Accounting Office (CAO) and the assigned Cashier

Prepares weekly reports of applications, examinations and results for review by the A-Team

Prepares posters and announcements for marketing and promotion, information pamphlets and other promotional materials

Provides logistical support for Admission events (i.e. Open House, Big School Congress and the like)

Schedules and monitors school tour requests from parents of potential student applicants

III. Financial Grant-in-Aid Support

Provides assistance for grant-in-aid application and deliberation process as well as release of results

Prepares reports for recording and/or processing of the Central Accounting Office

IV. Office Support

Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone) and coordinates the flow of information internally and with other offices concerned

Monitors the official Ateneo de Manila Grade School Admissions webpage and social media accounts in coordination of University Marketing and Communications Office

Maintains organized records, filing systems, and documentation for admissions and office operations

Ensures that office supplies and resources are replenished, properly stored, and in good working condition

Assists in the preparation of cash advance requests for Office-related expenses by gathering the necessary documentation

Prepares and consolidates liquidation reports for OAA expenses for budget tracking

Provides support to Office and University-wide events and committees, as needed

V. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Knowledge, Skills, and Abilities:

Administrative Support Skills: Knowledge of administrative and clerical procedures such as drafting memos and interdepartmental communications, budget and expenses, etc.

Communication Proficiency: Demonstrates excellent oral and written communication skills, effectively conveying information and ideas

Service Orientation: Actively looking for ways to help people

Records Management: Ability to systematically organize, store, update, and protect Office and Staff-related records throughout their life cycle – from the time of creation or receipt to their eventual disposition/turnover

Technological Savvy: Demonstrates proficiency in Microsoft Office Applications and possesses basic skills in managing websites, contributing to online presence, creating presentations and content management

Customer Service Skills: Ability to understand client perspectives and respond to their needs with urgency and serious attention; This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate time

Adaptability and Efficiency: Ability to adapt to changing priorities and work effectively in a fast-paced environment

Organization and Prioritization of Work: Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency; keen to details

Education and Experience Requirements:

Graduate of any Bachelor’s degree

At least one (1) year of relevant clerical work experience