Accounting Assistant

Summary of Work Activities and Responsibilities:

The Accounting Assistant III is responsible for maintaining and organizing the inventory of the University’s fixed assets. The position will also assist during student enrollment and in reconciliation of accounts.

Main Duties and Responsibilities:

I. Asset Management Support

Maintains inventory of the University’s fixed assets

Prepares and affixes barcodes to fixed assets, in coordination with the outsourced service provider

Coordinates with various Ateneo units for updating of inventory list

Coordinates with government units and international funding agencies on tagging of assets acquired by the University from externally funded projects

Encodes newly acquired fixtures and equipment into the Microsoft Great Plains module

Updates the Ateneo Movable Assets Management System to reflect the assignees and movements of assets (e.g., acquisition, transfer, sale, donation, etc.)

Generates list of fixed assets and equipment for reports

Prepares memos containing list of acquisitions for insurance coverage purposes

Recommends retirement of assets across the University, in accordance with established University policies

Prepares monthly depreciation reports of the University’s Buildings and Land Improvement, for review of Accounting Supervisor and approval of the Head

II. Section Support

Collates various data and reports to assist in month end close activities including reconciliation of accounts to properly support various accounting report requirements

Liaises in and out of the University to transact accounting documents

III. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Knowledge, Skills, and Abilities:

Technological Savvy: Ability to utilize information technology and computer and internet systems to accomplish tasks

Administrative Support: Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology

Customer Service Skills: Ability to understand client perspectives and respond to their needs with urgency and serious attention

Service Orientation: Actively looking for ways to help people; Ability to relate with client well-pleasing, warm, patient and respectful in dealing with people

Time Management: Managing one's own time and the time of others

Coordination: Adjusting actions in relation to others' actions

Education and Experience Requirements:

Bachelor’s degree Accounting, Finance, or any related course

At least six (6) months to one (1) year of work experience in clerical accounting