Document Controller

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.

We are seeking for a Document Controller who is comfortable working independently and managing their own workload, taking ownership of document control activities and supporting Project Managers and project teams with minimal day-to-day supervision.

This is a 1-year contract, renewable.

The Opportunity

• Provide day-to-day document control support to Project Managers and project teams, working independently to manage assigned responsibilities and ensuring project documentation is accurate and issued in accordance with agreed requirements.
• Manage project documentation and formal communications, including the transmission, receipt, distribution and filing of drawings, reports, technical memoranda, specifications and correspondence through relevant document management systems.
• Establish and maintain effective document control processes, including project registers, filing structures, document numbering protocols, generic project emails, record copies and project-specific document management requirements.
• Coordinate project deliverables, comments and RFIs, maintaining relevant registers, managing incoming and outgoing information, tracking and closing comments, and providing status reports where required.
• Support project set-up, delivery and close-out activities, including authority submissions, Project Document Management Plans, onboarding and demobilisation of project team members, and ensuring the latest documentation is readily available.
• Contribute to continuous improvement and quality assurance, proactively identifying efficiencies within project and regional Document Control processes, maintaining a high standard of accuracy, and completing required training, development and management system responsibilities.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Relevant experience in document control, ideally within a consulting, engineering or built environment business, with exposure to project-based environments.
• Minimum 2 years’ experience using online document management systems, with a good understanding of document control processes, guidelines and procedures.
• Highly organised, accurate and solutions-focused, with the ability to work independently, manage competing priorities and meet deadlines.
• Professional, flexible and service-oriented, with a strong commitment to confidentiality and providing high-quality support to internal and external stakeholders.