Your tasks
- General Administration
- Handle daily office administrative duties.
- Manage incoming calls, emails and correspondence.
- Maintain proper filing of company documents and records.
- Monitor office supplies and arrange purchases when required.
- Project Administration
- Assist project managers with documentation and coordination.
- Maintain project files, drawings, quotations and purchase orders.
- Follow up with suppliers and subcontractors on deliveries.
- Prepare and update project progress reports.
- Coordinate site visits and meetings.
- HR & Staff Administration
- Monitor daily staff attendance and working hours.
- Maintain leave records and staff particulars.
- Assist with recruitment and interview arrangements.
- Maintain employee records and administrative forms.
- Coordinate workers' training and certification renewals.
- Purchasing & Procurement Support
- Request quotations from suppliers.
- Prepare purchase orders upon management approval.
- Follow up on material orders and delivery schedules.
- Maintain purchasing records and delivery orders.
- Accounts Support
- Organise supplier invoices, receipts and delivery orders.
- Assist in checking invoices against purchase orders.
- Submit supporting documents to the Accounts Department.
- Maintain petty cash records, if assigned.
- Office & IT Coordination
- Coordinate office equipment maintenance.
- Liaise with IT vendors on basic computer and email issues.
- Maintain office security, access cards and equipment records.
Requirements
- Minimum GCE O-Level, N-Level or equivalent.
- 1–2 years of administrative experience preferred.
- Proficient in Microsoft Word, Excel and Outlook.
- Good communication and organisational skills.
- Able to work independently and multitask.
- Experience in the construction industry is an advantage.
