Assistant Vice President Closed-Ended Fund
The Apex Group overview
The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion. That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience. Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.
Role overview
Assistant Vice President - Closed-Ended Funds
Location: Abu Dhabi, UAE
The AVP will be responsible for managing the end-to-end administration of closed-ended fund structures (primarily Private Equity / Real Estate), overseeing fund accounting, investor servicing, and regulatory compliance. The role involves client-facing responsibilities, team oversight, and ensuring high-quality delivery within agreed timelines.
Key responsibilities
- Fund administration & accounting
Oversee full-cycle accounting for closed-ended funds, including:
Capital calls and distributions
NAV calculations and investor allocations
Carried interest and waterfall calculations
Review financial statements in compliance with IFRS / applicable GAAP
- Investor services & operations
Oversee investor onboarding processes (KYC/AML documentation, FATCA/CRS compliance)
Review investor notices, capital call and distribution notices
Coordinate responses to investor queries in a timely manner
Ensure seamless maintenance of investor registers and reporting data
- Client relationship management
Act as a key point of contact for clients and stakeholders
Participate in regular client calls, board meetings, and reporting discussions
Manage escalations, ensuring timely resolution and client satisfaction
- Audit & regulatory compliance
Coordinate with auditors and manage audit deliverables (PBC lists, supporting schedules)
Review and validate compliance documentation prior to client correspondence
Support regulatory reporting and filings where applicable
- Process improvement & controls
Identify and implement process improvements and automation initiatives
Ensure adherence to SOPs and internal control frameworks
Work with internal stakeholders (compliance, technology, onboarding teams) to streamline workflows
Drive efficiency and reduce operational risk
Key requirements
Qualifications
Bachelor's degree in Finance / Accounting / Commerce
Professional qualification preferred (ACCA / CPA / CA or equivalent)
Experience
6-8 years of experience in fund administration
Strong exposure to closed-ended funds (Private Equity / Real Estate)
Experience in managing complex fund structures and SPVs
Technical skills
Strong knowledge of:
Fund accounting (capital accounts, waterfalls, carried interest)
IFRS standards (particularly financial instruments and disclosures)
AML / KYC processes and regulatory requirements
Familiarity with fund systems (e.g., eFront or similar platforms)
Core competencies
Strong client management and communication skills
High attention to detail and accuracy
Ability to manage multiple deadlines and prioritize effectively
Problem-solving mindset with escalation handling experience
Stakeholder management across multiple jurisdictions
Disclaimer: Unsolicited CVs sent to Apex by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.