Administrator

Responsibilities:

Organisation-wide Administration:

Coordinate and manage day-to-day organisational administration. Provide administrative support across all departments. Manage competing priorities from authorised managers. Maintain organisational records, trackers and filing systems. Ensure administrative tasks are completed accurately and on time.

Document Quality Assurance:

Produce professional documents including reports, policies, procedures, templates and organisational resources. Proofread documents for grammar, formatting, consistency and accuracy. Maintain organisational templates and document standards. Manage document version control and review schedules.

SharePoint & Systems:

Maintain organised SharePoint libraries and document structures. Ensure documents are stored securely and can be easily located. Support colleagues in using organisational systems. Identify opportunities to improve workflows and administrative processes.

Meetings & Governance:

Coordinate meetings and prepare agendas. Produce accurate meeting minutes and action logs. Monitor outstanding actions. Support governance and compliance administration.

HR & Organisational Support:

Support recruitment administration, onboarding and personnel records. Maintain training, probation and DBS records where required. Assist with organisational policies and HR documentation.

Grant & Project Administration:

Conduct grant research, maintain grant documentation and programme records. Support monitoring and reporting requirements. Assist managers with project administration across multiple programmes.

Continuous Improvement:

Improve administrative systems and processes. Develop new templates and standard operating procedures. Identify practical ways to streamline routine administrative tasks and improve efficiency. Contribute ideas that strengthen organisational effectiveness.

Requirements:

Minimum of three years’ experience in administration, operations support, or office coordination. Excellent written and spoken English. Exceptional organisational and time management skills. Excellent attention to detail. Strong Microsoft 365 skills. Experience using cloud-based document management systems. Confidence using technology and digital tools to improve productivity. Ability to manage multiple priorities independently. Professional communication skills. Understanding of confidentiality and GDPR principles. Reliable internet connection and suitable home working environment.

Desirable:

Experience supporting a UK charity, Community Interest Company or social enterprise. Experience using Microsoft SharePoint and Microsoft 365. Experience using Asana or similar project management software. Experience supporting grant-funded programmes HR administration experience. Knowledge of safeguarding principles.

What Success Looks Like:

Maintain accurate organisational records and documentation. Produce consistently high-quality documents with minimal amendments. Ensure meeting papers and minutes are delivered within agreed timescales. Keep SharePoint organised and up to date. Support successful grant administration across projects. Introduce practical improvements to administrative systems and processes. Build positive working relationships across the organisation.

Why Join Us?

Play a key role within a growing UK social enterprise. Help strengthen systems that create lasting social impact. Work in a collaborative and supportive remote team. Gain experience across governance, grants, HR and organisational development. Access modern digital systems and well-structured remote working tools. Be recognised for initiative and exceptional performance through discretionary fee reviews, additional responsibilities and other performance-based rewards.

Location: Remote (Nigeria)

Remuneration: NGN  300,000-350,000 Monthly (depending on experience)

Reports to: Chief Executive Officer (CEO) and Operations Director

Working Hours: Monday to Friday (10:00 am–6:00 pm UK time), including a paid one-hour lunch break.

Working Condition:

You will be engaged on a freelance basis, with monthly payments and a standard contractor agreement. You will work closely with our UK-based team and must be comfortable collaborating across time zones. Contractors are expected to maintain a professional remote working environment, reliable internet access, and availability during agreed working hours.

Contract Type: Full-Time freelance independent contractor

How to Apply

Submit an up-to-date CV. A cover letter (maximum two pages) outlining why you are interested in the role and how your experience meets the requirements.

Note: Shortlisted candidates will be invited to an online interview and may be asked to complete a practical assessment relevant to the role.