Executive Assistant

Responsibilities:

Administrative & Executive Support:

Manage the GMD’s schedule, including meetings, appointments, and travel arrangements Provide real-time calendar management and timely reminders Attend all events, meetings, and engagements with the GMD (includes weekend or after-hours when necessary) Prepare agendas, take minutes, and follow up on action points

Content Creation & Social Media:

Assist in creating engaging content for the GMD’s professional and brand platforms Manage and draft social media captions, event recaps, and business-related communication Support with photography and behind-the-scenes content during events Research trends and assist with personal branding efforts

Travel & Event Coordination:

Handle flight, hotel, visa, and itinerary bookings for the GMD and team Liaise with vendors, organizers, and staff to coordinate attendance at all business events Ensure all logistics (transportation, venue readiness, documentation) are in place for every engagement 

Communication & Relationship Management:

Handle incoming and outgoing correspondence on behalf of the GMD Maintain confidentiality and act with discretion and professionalism at all times Interface with internal team, high-level stakeholders, partners, and collaborators

Office & File Management:

Maintain digital and physical files, records, and expense logs Track deliverables and deadlines for both internal and external projects

Requirements:

Exceptional organizational and time-management skills Excellent written and verbal communication Proficiency in Microsoft Office, Google Workspace, Canva, and social media platforms Content creation skills (basic photography, video capture/editing, copywriting) Discretion, reliability, and emotional intelligence Proactive and solution-oriented mindset Close attention to detail Ability to work independently and under pressure