Administrator

Resident Relations/ Facility Officer supports the Manager in the general administration of the estate

Job Responsibility

Responsible for the common facilities in:

The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).

Keying in of data

Handing over of security pass / carpark label

Collection of Admin fee / Renovation fee / Security Pass

Administer the following works:

Refund of renovation deposit

Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)

Order and keeping track of stationery inventory including office inventory

Postage record for mailing

Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;

Registration of movement of key (in key press)

Preparation of circular to Subsidiary Proprietors / residents

Distributing incoming fax / letters and keeping proper records of correspondences

Keeping record of file opened

Negotiate / Sourcing in purchase of budget items for office equipment

Keeps the petty cash, if assigned.