Front Desk & Administrative Executive

Your tasks

We are looking for a reliable and hands-on Front Desk & Administrative Executive to help keep our office running smoothly. The role will provide day-to-day administrative and operational support, including pantry and office supplies, facilities coordination, events and general office upkeep.

This is a hands-on role that works closely with employees, vendors and building management to ensure the office remains organised, welcoming and well-supported. The successful candidate should be comfortable taking initiative, helping where needed and handling a variety of tasks in a fast-paced office environment.

Front Desk & Reception

• Welcome and attend to visitors, clients, and business associates in a professional and courteous manner.
• Manage incoming calls, direct enquiries to the relevant personnel, and handle general email enquiries where required.
• Coordinate visitor registration and notify the relevant employees of visitors' arrival.
• Receive, sort, and distribute incoming mail, courier deliveries, and documents.

Office Administration

• Support the day-to-day operations and administration of the office.
• Monitor and replenish office supplies, stationery, pantry supplies and other general office necessities.
• Arrange the purchase and delivery of pantry and office supplies.
• Coordinate the ordering and printing of name cards and other office materials.
• Manage incoming and outgoing mail, courier arrangements and deliveries.
• Receive and distribute office deliveries and documents to employees.
• Maintain proper records of office supplies, purchases and deliveries.
• Assist with visitor arrangements and provide general support to employees and guests.
• Liaise with building management on office access, facilities and maintenance matters.
• Coordinate with cleaning service providers and other vendors for office-related services.
• Assist with employee onboarding and preparation of workstations, access cards and other office requirements.
• Provide administrative and logistical support for company events and activities.
• Assist with event preparation, set-up and coordination as required.
• Support marketing events and other company activities when required.
• Liaise with suppliers, contractors and service providers on office-related matters.
• Perform other ad hoc administrative, operational and office support duties as assigned by management.

Office Facilities & Vendor Coordination

• Coordinate with building management, cleaning services, maintenance contractors, and other service providers.
• Monitor office cleanliness, facilities, pantry supplies, and general workplace conditions.
• Report and follow up on maintenance issues, equipment faults, and other office-related matters.
• Assist in coordinating office access cards, visitor access, and other facilities-related arrangements.
• Support office events, staff gatherings, and other internal activities when required.

Requirements

• Minimum GCE O-Level or equivalent.
• 1–3 years of experience in office administration, office support or a similar role preferred.
• Good organisational and time-management skills.
• Able to work independently and manage multiple tasks.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Responsible, reliable and service-oriented.
• Willing to assist with hands-on office support and events when required.