Finance Manager
Remote
Your tasks
Bookkeeping and Reporting
- Maintain the accounting records in QuickBooks Online across all group entities.
- Process bank transactions, bills and receipts daily and file supporting documents.
- Complete month-end bookkeeping for each entity and review the profit and loss and balance sheet for coding errors, posting correcting journals where needed.
- Reconcile intercompany balances between the group companies.
- Report on the monthly position to the CEO and raise anything that needs a decision.
VAT and Statutory Compliance
- Prepare, reconcile and submit VAT returns under Making Tax Digital for each VAT-registered entity.
- Manage Companies House filings and deadlines, director and PSC identity verification, and HMRC registrations.
- Check post and email for HMRC and Companies House correspondence and act promptly at any critical time.
- Review upcoming filing and payment deadlines across all entities each week.
Payroll
- Set up and process payroll and submit RTI returns.
Purchasing and Supplier Administration
- Raise and reconcile purchase orders and check supplier pricing and invoices.
- Track contract call-offs and keep the purchase order and supplier trackers up to date against live contracts.
- Keep the product list up to date at all times.
Sales Invoicing and Credit Control
- Raise sales invoices, chase overdue balances and answer supplier and customer finance queries.
- Reconcile bank accounts weekly, clear unmatched or queried items, and prepare the payment run for CEO approval before loading approved payments.
Measures of Success
- All VAT returns and statutory filings are submitted accurately and before the deadline, with no HMRC or Companies House penalties.
- Books kept current, so the CEO can open QuickBooks on any Friday and see a reconciled, up-to-date position.
- Supplier and customer accounts reconciled, with no unexplained or ageing balances carried forward.
- Product lists are always up to date.
Working Pattern
- Daily: Process transactions, bills and receipts; raise purchase orders and invoices; handle finance queries and requests from the CEO; monitor HMRC and Companies House correspondence.
- Weekly: Bank reconciliations; payment run preparation and loading; tracker updates; deadline review across all entities; balance sheet, cashflow and P&L reports.
- Monthly: Month-end close for each entity; VAT returns for entities due that month; intercompany reconciliation; reporting to the CEO.
Requirements
- Proven experience in a finance, bookkeeping or accounts management role covering multiple entities.
- Advanced QuickBooks Online knowledge, including managing multiple company files, bank feeds and rules, journals, VAT and payroll set-up, and month-end review and reporting.
- Hands-on experience of UK VAT, including Making Tax Digital submissions.
- Experience of UK payroll and RTI submissions.
- Working knowledge of Companies House filing requirements and HMRC compliance.
- Confident with month-end processes, bank and intercompany reconciliations, and journals.
- Good Excel skills.
- Accurate, organised and able to meet deadlines without reminders.
- Comfortable working independently and escalating decisions to the CEO when needed.
Desirable
- AAT, ACCA, ICAEW or equivalent qualification, or equivalent practical experience.
- Experience with Xero in addition to QuickBooks Online and with group or intercompany accounting.
- Experience of purchase order processing and supplier contract management.
What we offer
Remuneration: NGN 358,768 Monthly
Other
Systems and Tools
- QuickBooks Online (main ledger); Xero (historic records); MTD Sheets (VAT bridging software); HMRC online services and Basic PAYE Tools; Companies House Web Filing; online banking; Microsoft Excel and Word; Outlook.