Guest Relations Host

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

Responsibilities listed below are site dependent. It is expected that a GRH will work across the relevant functions interchangeably on a roster basis which will be communicated upon appointment and based on service level agreements for the particular location. Responsibilities may include (but are not limited to):

Meeting room and client suite management

Professional, well-groomed, and well-trained staff available to meet, greet and guide colleagues and clients to the respective meeting location. Visitor and client experience shall be professional, warm and genuine

Ensure all meeting rooms are kept clean, tidy and ready for use – ensure highest level of cleaning standards. Pre-checks to be conducted before every meeting including equipment and AV/VC checks

Set up and reset of internal and external meeting rooms, training rooms or conference rooms. Manage rooms to be set up appropriately according to individual booking and equipment requests. Rooms should be reset as appropriate in line with daily booking schedules

Issue resolution - resolve simple AV/VC, collaboration tools or other meeting and conference room related equipment issues

Support and manage the meeting room booking system, which includes booking all forward and same day reservations, cancellations and/or amendments to bookings as per client requests (site depending) ensuring frequent communication with end user on their booking

Manage catering requests, AV or VC, room equipment, any special requirements etc. Liaise with FM team, catering, security, any other vendors as appropriate to ensure all requests are fulfilled accordingly

Ensure meeting room booking system is up to date - details for rooms are correct, assist with any booking inquiries and liaise with supporting teams if necessary

Manage meeting room inventory checks

All meeting rooms consumables, including food and beverage, should be refilled and reset after each meeting where appropriate

Obtain all external attendee names of visitors and prepare a daily visitor arrival list for the next working day

Encourage and nudge appropriate booking behavior and provide utilization reporting including block booking, no shows etc.

Conduct regular visual checks on meeting room usage (vacant or in use) to support ad hoc analysis of bookings vs utilisation

Hospitality and events management

Manage and follow up on the event set up / run down on the respective floor, ensuring everything is in order including technology assistance and all teams involved are prepped for required activities

Assist with coordination of events: supervise the set-up / dismantling of event venues, perform risk assessments. Liaise with necessary teams (security, housekeeping etc.) as necessary to ensure a consistent level of service

Provide food and beverage service for external/client suite meetings or events. Manage with hospitality lead and coordinate with vendors if necessary for large catering functions, fine dining, any special requests etc.

Supervise and be present throughout event

Assist with any ‘ad hoc’ requirements or requests related to functions and events

Assist with communications to promote, confirm attendances, create name badges etc.

Assist with any other internal events led by business as requested

Provide team briefs for wider workplace team on upcoming events, conferences, client suite events to ensure all teams are aware of activities

Reception and visitor management

Always deliver 5-star customer service with a professional and presentable appearance

Meet and greet all staff, customers and visitors professionally and cheerfully

Ensure reception desks, waiting areas and internal meeting rooms are maintained to highest standards of tidiness and cleanliness as outlined in any operational KPIs

Serve as an information source for staff and customers - assist and advise with any inquiries on building facilities, meeting room locations, special events, surrounding amenities as appropriate

Be approachable and interact with guests and members of staff of all levels in a professional and friendly manner

Manage all visitor categories in line with security protocol

Inform hosts of the arrival of their guests or escort to host/meeting room (in line with security practices)

Monitor waiting areas to ensure visitors are collected/attended to in a timely fashion, interacting as appropriate

Issue and control visitor security passes; liaise and interact with security to guarantee a safe working environment for all visitors and staff

Proactive premises inspections, proactively raise work orders for surrounding areas to report any maintenance issues, cleanliness issues or system faults where necessary

Be customer focused at all times, by being visible at the reception desks and developing relationships with staff and customers

Suggest ideas for developing and evolving the reception services and assist in implementing these ideas

Regularly monitor customer feedback and produce an appropriate action plan based on the results

Welcome new joiners and provide in person or virtual orientation tours/supporting documentation and media

Brief visitors on arrival on fire evacuation procedures - emergency exits, evacuation routes and assembly points

Pantry and utility management

Ensure high end user satisfaction for all pantry and social hub services. All pantry consumables shall be of good quality and appropriate selection is provided

Ensure sufficient supply of pantry consumables for day to day operations - replenish/order stock if necessary

Ensure stationery cabinets and first aid boxes are replenished with consumables

Proactively check the pantry and social hub areas are kept clean, hygienic, orderly and dry always. Raise work orders for identified issues

Report/replace lack of stock in centralised utility room supplies of stationery and printer toner

Other responsibilities include (but not limited to):

Always ensure seamless communication with community hosts/FM teams to ensure an efficient and consistent level of service is achieved

Manage telephone enquiry services (internally and externally) also known as switchboard services

Support the desk management system in the role of concierge (super user) for a specified zone/sites

Welcome new joiners and provide in person or virtual orientation tours/supporting documentation and media

Ensure full statutory and operational compliance is achieved in line with contract KPIs

Be aware of changing needs of customers and adjust the service accordingly in line with global standards

Ensure compliance with health and safety processes and procedures, including internal and external audits

Ensure that all agreed service objectives are met in line with client expectations

Provide admin and financial support as and when required

Provide an excellent standard of client service

Any other reasonable requests

Requirements:

Fluent in the English language – written and oral

You are passionate about people, providing them with great experiences. A natural "people person" with exceptional customer service skills and attuned to customer needs

Has strong relationship building skills to be able to get to know, understand and respond to the needs of our staff and customers

Excellent verbal and written communication skills with the ability to communicate professionally and effectively

Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook, Teams, SharePoint, and Access)

Previous hospitality/co-working experience is preferred - minimum 3 years. Previous events experience favoured.

Experience in a cabin crew role, delivering premium customer service, is highly preferred.

High attention to detail

Flexible and proactive; comfortable working in a fast-paced environment

Strong problem-solving skills with the ability to react quickly and decisively when faced with a problem or issue

Strong team player with a commitment to support their colleagues

Ability to work under pressure and to tight deadlines

Exceptionally organised and skilled in multi-tasking, with outstanding time management skills

Proven track record of achievement

Location:

On-site – Dubai, ARE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

Jones Lang LaSalle (“JLL”) is an equal opportunity employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may request an accommodation through the appropriate channels. Please direct any other general recruiting inquiries to the official company contact resources.