Secretary to the Chairman

Job Summary We are looking for a highly professional, organized, and responsible Secretary to the Chairman to provide dedicated administrative and executive support to the Chairman's Office and ensure smooth and efficient daily operations.

Key Responsibilities Manage the Chairman's calendar, appointments, meetings, and daily schedule.

Organize and coordinate meetings, appointments, and business engagements.

Receive, organize, and follow up on correspondence, emails, and official documents.

Prepare reports, presentations, letters, and other documents as required.

Maintain accurate and well-organized filing systems and records.

Handle confidential and sensitive information with the highest level of discretion.

Coordinate communication between the Chairman's Office and internal departments, clients, and external parties.

Receive and welcome visitors and guests to the Chairman's Office professionally.

Follow up on pending requests and assigned tasks to ensure timely completion.

Arrange business trips, transportation, accommodation, and travel itineraries when required.

Prepare meeting agendas, record minutes when needed, and follow up on action points.

Manage incoming calls and direct them appropriately.

Provide general administrative and secretarial support to the Chairman's Office.

Job Requirements Bachelor's degree in Business Administration or any relevant field.

3–5 years of experience in a similar secretarial or executive support role.

Previous experience supporting a Chairman, CEO, Managing Director, or senior executive is highly preferred.

Very good to excellent command of English, both spoken and written, is a must.

Excellent communication and interpersonal skills.

Highly organized with strong attention to detail.

Excellent time-management and multitasking abilities.

Presentable, professional, and well-groomed.

Ability to work under pressure and handle a fast-paced executive environment.

Strong follow-up and coordination skills.

High level of responsibility, confidentiality, and discretion.

Proactive, flexible, and able to handle unexpected situations professionally.

Strong problem-solving and organizational skills.

Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).

Key Performance Indicators (KPIs) Accuracy and efficiency of calendar and appointment management.

Timely completion and follow-up of assigned tasks.

Accuracy of documents, reports, and correspondence.

Quality and efficiency of communication and coordination.

Confidentiality and proper handling of sensitive information.

Organization and accessibility of Chairman's Office records and documents.

Visitor and stakeholder satisfaction.

Responsiveness to urgent and changing requirements.

Professionalism and reliability in supporting the Chairman's Office.