Creative Project Coordinator
About the company
Instabus is a growing entertainment and photo booth business based in Bali. We operate a unique vintage VW minibus photo booth, creating memorable experiences for tourists, events, and special occasions.
Your tasks
As our business continues to grow, we are looking for an organized, creative, and motivated person to join our team.
We are looking for someone who enjoys working on different projects, researching new ideas, coordinating activities, and helping turn plans into reality.
This position combines creative projects, business operations, research, and administration.
Project Management & Coordination
- Assist in planning and executing new projects and business activities.
- Organize tasks, timelines, and resources to ensure projects are completed successfully.
- Follow up on ongoing projects and coordinate with relevant team members.
Research & Business Development
- Research new products, services, suppliers, and business opportunities.
- Compare products, prices, and suppliers to find the best solutions.
- Help develop new ideas and improvements for our business.
Creative Activities & Events
- Assist with planning themed events, promotional activities, and entertainment concepts.
- Coordinate decorations, materials, and event preparations.
- Help organize creative campaigns and customer experiences.
Supplier & Purchasing Coordination
- Contact suppliers and request quotations.
- Compare prices, product quality, and delivery options.
- Coordinate purchases and ensure materials arrive on time.
Operations & Administration
- Support daily business operations and staff coordination.
- Organize schedules, documents, spreadsheets, and reports.
- Monitor expenses, purchases, and project progress.
- Ensure assigned tasks are completed correctly and on time.
Marketing Support
- Assist with marketing activities and promotional campaigns.
- Coordinate with the social media and content creation team.
- Create simple promotional materials using Canva when needed.
- Research trends and creative ideas relevant to our business.
Requirements
Job Requirements
- Good spoken and written English.
- Strong organizational and communication skills.
- Comfortable using Microsoft Office, Google Workspace, and Canva.
- Good research and problem-solving skills.
- Able to work independently and manage several tasks.
- Creative, proactive, responsible, and willing to learn.
- Good attention to detail and time management.
- Comfortable communicating with suppliers, business partners, and team members.
- Experience in administration, operations, events, or project coordination is an advantage.
Who We're Looking For We are looking for someone who enjoys solving problems, learning new things, and taking responsibility.
You should be comfortable receiving a new assignment, researching possible solutions, organizing the necessary steps, and following the project through to completion.
We value a positive attitude, independence, curiosity, and reliability.
You don't need to know everything from the beginning, but you should be willing to learn and figure things out.
Skills:
- Project Management
- Project Coordination
- Analytical Skills
- Canva Design
- Risk Management
- Project Implementation
- Project Planning
- Problem Solving
- Product Analysis
- Team Management
- IT Project Management
- English Language
What we offer
Starting Salary: Rp4,000,000/month during probation
Other
Working Information Location: Jalan Raya Padonan, Canggu, Bali
Employment: Full-Time
Schedule: Monday–Friday, 9:00 AM–5:00 PM