Executive Assistant

Responsibilities:

Executive Support:

Manage executive calendars, appointments, and schedules. Coordinate meetings, conferences, and business engagements. Prepare agendas, reports, presentations, and meeting materials. Record meeting minutes and track follow-up actions. Screen calls, emails, and correspondence. Handle confidential information with discretion.

Administrative Support:

Prepare business correspondence and documents. Maintain electronic and physical filing systems. Coordinate travel arrangements and itineraries. Process expense reports. Maintain office records and documentation.

Communication & Coordination:

Serve as a liaison between executives and internal/external stakeholders. Coordinate communication across departments. Follow up on assignments and action items. Build positive relationships with clients, vendors, and partners.

Project & Operational Support:

Coordinate special projects and strategic initiatives. Monitor project timelines and deliverables. Support company meetings and events. Conduct research and compile information for executive decision-making.

Requirements:

Bachelor's degree in business administration, management, communications, or a related field. Professional administrative certifications are an advantage. Minimum of 3–5 years supporting senior executives or leadership teams. Experience in project coordination or office administration preferred. Excellent communication skills Strong organizational and time management skills Attention to detail Problem-solving ability Professionalism and discretion Microsoft Office Suite proficiency

Core Competencies:

Integrity Confidentiality Accountability Initiative Adaptability Communication Teamwork Time Management Attention to Detail

Key Performance Indicators (KPIs):

Executive calendar management Timeliness of task completion Quality of documentation Meeting coordination Stakeholder satisfaction Administrative efficiency

Working Conditions:

Full-time position. May require occasional travel and flexibility to support business needs in a professional office environment.

Equal Opportunity Statement:

We are an equal opportunity employer committed to creating an inclusive workplace. All qualified applicants will receive consideration based on qualifications, skills, and experience.