Documentation Manager (m/f/d)
About the role
Agile Robots SE is a high-tech startup based in Munich. Our mission is to bridge the gap between AI and robotics by developing robotic systems that offer state-of-the-art full-body force sensitivity and world-leading vision intelligence. This unique combination of technologies enables us to provide intelligent, easy-to-use and affordable robotic solutions with safe human-robot interaction.
We are a dynamic and innovative software development company dedicated to pushing the boundaries of technology. We specialize in creating cutting-edge solutions that transform industries and redefine user experiences.
Your Responsibilities
Configure, administer, and continuously optimize JIRA and Confluence to ensure structured workflows, clear ownership, and transparent cross-functional communication
Define, implement, and enforce documentation governance processes to ensure correctness, completeness, and traceability
Own and manage all product documentation, including:
Hardware manuals
Operating manuals
Installation & quick-start guides
Datasheets, specifications, and technical reports
Prototype and product lifecycle documentation
Define and implement documentation strategy, standards, and best practices across products for scalable and structured documentation
Ensure all documentation complies with applicable DIN, ISO, and international standards
Apply principles of IEC/IEEE 82079-1 for the preparation of instructions for use
Develop and review safety-related content, including:
Safety instructions and hazard warnings
Risk communication and mitigation measures
Proper structuring and categorization of safety notes (e.g., danger, warning, caution)
Support product certification processes by ensuring documentation meets regulatory and legal requirements
Collaborate with relevant stakeholders to align documentation with CE marking and safety compliance standards
Act as the central interface between engineering, product management, and end users
Establish validation and review processes with subject matter experts
Ensure documentation supports excellent customer and developer experience
Structure content to serve different audiences:
End users (operators, technicians)
Developers (APIs, SDKs, integrations)
Deliver documentation that enables users to fully utilize product capabilities
Manage the full documentation lifecycle:
Information gathering
Planning and structuring
Content creation
Review and validation
Publication and maintenance
Maintain versioning aligned with product releases (hardware & software)
Ensure continuous updates across product lifecycle stages
Define and manage documentation tooling and platforms (e.g., docs portals, APIs, CMS, static site generators)
Support multi-format documentation delivery:
Manuals, portals, developer docs, documentation websites
Manage documentation translation and localization processes
Essential Skills
Bachelor’s degree in Engineering, Industrial Engineering, Technical Documentation, Quality Management, or related field
Minimum 5 years of experience in document management and/or process management within a production environment for mechatronic systems
Proven experience configuring and administering JIRA and Confluence (workflows, templates, permissions, dashboards, automation rules)
Proven experience in technical documentation or technical communication, ideally in robotics, hardware-software systems, or industrial products
Strong understanding of:
Product documentation types across the lifecycle
Information architecture and structured content
Documentation workflows and processes
Experience working in cross-functional engineering environments
Ability to understand complex technical systems and translate them into clear documentation
Knowledge of documentation tools (any modern stack is acceptable)
Strong experience defining and enforcing structured documentation and issue management processes
Strong understanding of change management, version control, release procedures, and traceability in hardware/software environments
Experience working at the interface between R&D and production/manufacturing
Experience managing SOP releases and ensuring production documentation readiness
Strong analytical and structured thinking with high attention to detail
Strong visual communication skills and ability to translate complex technical topics into clear documentation and presentations
Advanced PowerPoint skills with professional design sense for executive communication
Experience in production environments for mechatronic or electromechanical systems
Fluency in Chinese and English (spoken and written)
Beneficial Skills
Background in robotics, automation, or mechatronics
Experience with developer documentation (APIs, SDKs, portals)
Familiarity with compliance and safety documentation
Experience with documentation platforms (e.g., Docusaurus, Backstage, static site generators)
What we offer
A dynamic high-tech company, combined with financial soundness and world-class investors.
Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.
Lots of development opportunities as we continue to grow.
Challenging tasks and impactful projects alongside experts that enable professional and personal growth.
Corporate Benefits Program covering health, mobility, and learning for 100€ net per month.
Modern office facilities with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment
About us
Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 3500 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly.
This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!
We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.