Senior Operations Specialist
Job Aim : Coordinate and oversee events, procurement, vendor management, logistics, and operational activities across Zewail City departments and projects, ensuring efficient, timely, and cost-effective delivery.
Responsibilities :
- Events Management & Operations
- Coordinate and oversee the planning, preparation, execution, and closing of events organized by Zewail City- Innovation Valley, including conferences, workshops, , exhibitions, and project activities.
- Manage all event logistics, including venue reservations, catering, registration and gate arrangements, transportation, accommodation, flight tickets, and events marketing requirements, while ensuring all requirements are completed on time.
- Prepare event budgets, coordinate the required approvals and paperwork, monitor expenditures, and ensure proper documentation and settlement of all event-related expenses.
- Handle all the events purchasing through PRs or the petty cash
- Parodically reporting with the executed events, expenditures,..
- Procurement & Vendor Management
Coordinate the end-to-end procurement process for the innovation valley and its related projects & grants for purchase requestions.
Coordinate & following up with the city departments to ensure the delivery time for all requirements from the (PR initiation till receiving the goods)
- Documentation & Operational Coordination
Prepare, maintain, and archive all required paperwork and supporting documentation for events, procurement activities, vendors, invoices, approvals, payments, and project-related operations.
Coordinate with Finance, Procurement, Legal, Administration, Facilities, Security, IT, and other relevant Zewail City departments to ensure smooth and timely execution of operational activities.
Identify operational challenges and recommend improvements to enhance efficiency, cost-effectiveness, service quality, and compliance across Zewail City's activities.
Bachelor’s degree in Business Administration, Management, Operations Management, or a related field.
2–4 years of relevant experience in operations, administration, coordination, or a similar role.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Strong follow-up and coordination abilities.
Good problem-solving and decision-making skills.
Ability to manage multiple tasks and priorities effectively.
Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint .
Good command of English, both written and spoken .
Strong attention to detail and accuracy.
Ability to work independently and effectively as part of a team.
Ability to work in a fast-paced and dynamic environment.