Office Administrator

About the company

Our client is a UK based media company producing high-quality content, publications, and digital marketing solutions for brands and audiences across the UK. Our distributed team values creativity, autonomy, collaboration, and a positive, people-focused culture.

Your tasks

The Office Manager will ensure the smooth running of our client’s remote office environment, supporting the team with administrative, operational, and HR-related responsibilities. This person will be instrumental in maintaining a strong, connected culture across a distributed workforce and organising memorable events for clients and staff.

Office & Operations Management

• Act as the main point of contact for daily operational and administrative needs.
• Manage company-wide communications, remote office processes, and team-wide updates.
• Maintain digital filing systems, company documentation, and shared resources.
• Oversee software tools, subscriptions, and equipment allocation for remote staff.
• Coordinate onboarding logistics such as equipment ordering, account setup, and welcome packs.
• Support leadership with scheduling, diary management, and internal coordination.
• Birthday emails and arranging vouchers
• Client gifts

HR Administration & People Support

• Assist with recruitment administration references, screening, interview scheduling).
• Manage onboarding and offboarding workflows, ensuring smooth employee transitions.
• Maintain HR records, contracts, policies, and compliance documents.
• Monitor staff annual leave, absence tracking, and remote working adherence.
• Support employee engagement initiatives and internal communications.
• Serve as a go-to contact for employee queries, escalating where appropriate.

Event Planning & Culture Building

• Organise quarterly meet-ups for the company - this involves finding new places to go, booking and paying for them and managing attendees
• Manage event budgets
• Gather feedback and continuously improve event experiences.

Marketing Support & Coordination

• Liaise with the Sales and Marketing departments to coordinate activities, track progress and ensure tasks and projects are delivered on time.
• Maintain marketing schedules and project trackers, following up on outstanding actions and deadlines with relevant team members.
• Provide administrative and coordination support for marketing campaigns, ensuring teams have the information and resources they need to deliver activities effectively.
• Proactively monitor progress, identify potential delays and communicate updates to keep projects on track.

Requirements

We’re looking for an organised, proactive Office Manager to be the backbone of our remote operations — supporting HR processes, managing day-to-day business admin, and coordinating internal and external events that bring our people and clients together.

Essential

• 1-2 years experience as an Office Manager, Operations Assistant, Team Coordinator, or similar role.
• Experience working in a remote, digital, or fast-paced environment.
• Excellent organisation, prioritisation, and time-management skills.
• Strong communication skills and the ability to support staff at all levels.
• Comfortable handling sensitive HR information with discretion.
• Confident using modern digital tools (e.g., Google Workspace, Slack, project management/HR software).

Preferred

• Basic HR knowledge or previous HR admin experience.
• Experience in media, digital marketing, publishing, or creative industries.
• Knowledge of UK employment basics (right-to-work checks, contracts, probation processes).
• Event Planning

Personal Attributes

• Proactive and solutions-focused — spots issues before they escalate.
• Warm, approachable, and people-oriented.
• Thrives in a remote environment and strong at self-management.
• Detail-driven with a commitment to high-quality work.
• Calm under pressure and comfortable juggling multiple tasks.

What we offer

What Our client Offers

• Fully remote working environment with flexible hours.
• Collaborative, creative culture with a focus on wellbeing.
• Opportunities to grow within operations, HR, or events pathways.
• Regular team meet-ups, development opportunities, and industry events.
• Competitive salary and benefits package.

Other

Location: Hybrid - with travel to Deal office in Kent