Subcontracts Engineer - Heavy Fabrication & EPC Projects

Your tasks

Procurement & Contract Management

• Manage the complete procurement lifecycle for fabrication and industrial service contracts, including:
• Fabrication services
• Blasting and painting services
• Packaging and logistics
• Equipment rental (cranes, rolling, forming, bending, and other specialized machinery)
• Transportation and logistics services
• Industrial manpower supply contracts
• Prepare, review, negotiate, and administer service contracts in accordance with project specifications, company procedures, and commercial requirements.
• Ensure contractual compliance with technical specifications, commercial terms, statutory regulations, and internal procurement policies.
• Coordinate with Engineering, Planning, Projects, Manufacturing, QA/QC, and Finance teams throughout the procurement cycle.
• Monitor contract execution to ensure adherence to agreed scope, timelines, commercial terms, and quality expectations.

Vendor Development & Supplier Management

• Identify, evaluate, qualify, and develop local and regional vendors to strengthen the approved supplier base.
• Conduct vendor capability assessments covering:
• Technical competency
• Manufacturing capability
• Financial stability
• Quality systems
• Infrastructure and resource availability
• Delivery performance
• Maintain and continuously update the Approved Vendor List (AVL).
• Monitor vendor performance through key performance indicators including quality, delivery, cost competitiveness, responsiveness, safety, and contractual compliance.
• Drive continuous vendor performance improvement initiatives and establish long-term strategic supplier relationships.

RFQ & Tendering Process

• Review Purchase Requisitions (PRs) and service requirements received from Project, Planning, Engineering, and Manufacturing teams.
• Clarify technical scope, commercial requirements, and execution methodology with internal stakeholders before floating enquiries.
• Prepare and issue Requests for Quotation (RFQs) to qualified vendors.
• Obtain competitive quotations while ensuring complete compliance with technical and commercial requirements.
• Perform comprehensive techno-commercial evaluations of vendor quotations.
• Prepare detailed comparative statements and recommendation reports.
• Analyze cost structures, pricing trends, and procurement opportunities to achieve cost optimization without compromising quality or delivery commitments.

Commercial Negotiation & Order Finalization

• Lead commercial negotiations with vendors covering:
• Pricing
• Payment terms
• Delivery schedules
• Liquidated Damages (LD) clauses
• Warranty obligations
• Taxes and duties
• Commercial risks
• Contractual obligations
• Finalize contract terms in alignment with company objectives, project schedules, and risk mitigation requirements.
• Prepare and issue Purchase Orders (POs), Service Orders, and Work Orders after obtaining all required internal approvals.
• Ensure contractual documentation is complete, accurate, and aligned with organizational procurement standards.

Order Execution, Expediting & Contract Administration

• Monitor vendor progress to ensure timely execution of contracted services in accordance with project schedules.
• Coordinate with QA/QC, Projects, Planning, Manufacturing, Stores, and Engineering teams to resolve execution-related issues.
• Track service completion milestones and ensure compliance with contractual deliverables.
• Manage contract variations, deviations, change orders, claims, and commercial correspondence throughout project execution.
• Support timely resolution of contractual disputes while protecting company interests.

Documentation, Compliance & Cost Control

• Maintain complete procurement documentation, contract records, commercial correspondence, and historical cost databases.
• Develop and maintain vendor performance records for future procurement decisions.
• Maintain cost benchmarking data to support strategic sourcing initiatives and commercial negotiations.
• Ensure procurement activities comply with company policies, contractual obligations, statutory regulations, and audit requirements.
• Support internal and external audits by providing complete procurement and contract documentation.

Requirements

• Bachelor's Degree in Mechanical Engineering or a related engineering discipline.
• 5 to 12 years of relevant experience in procurement and contract management within the Oil & Gas, Fired Equipment, Process Equipment, EPC, Heavy Engineering, or Manufacturing sectors.
• Strong understanding of fabrication processes, welding, machining, surface preparation, coating systems, heavy equipment handling, and industrial service procurement.
• Proven experience in managing high-value service contracts and project-based procurement activities.
• Hands-on experience in vendor sourcing, qualification, development, and performance management.
• Strong knowledge of contract drafting, interpretation, and contract administration.
• Thorough understanding of commercial terms and conditions, including Incoterms, payment terms, Liquidated Damages (LD) clauses, warranty clauses, retention provisions, and contractual risk management.
• Experience in techno-commercial evaluation, cost analysis, and commercial benchmarking.
• Excellent negotiation, communication, and stakeholder management skills.
• Strong analytical, problem-solving, and decision-making abilities with exceptional attention to detail.
• Ability to prioritize multiple procurement activities and work effectively under project-driven schedules.
• Proficiency in ERP systems and Microsoft Office applications, particularly Excel, for procurement reporting and commercial analysis.