staffing coordinator
About the company
About Young Innovators Robotics Lab Young Innovators Robotics Lab designs hands-on robotics and STEM programs that help young people learn by building, testing, and improving real-world projects. Our mission is to make engineering and technical thinking accessible, creative, and confidence-building for children from all backgrounds.
We believe students learn best when they are encouraged to experiment, make mistakes, and iterate, and aim to provide a supported environment where they can do just that.
Your tasks
Overview Can you find people who can explain robotics to a nine-year-old?
We are looking for an HR & Staffing Coordinator to run hiring for our robotics, coding, and 3D printing programs across the Lower Mainland. You will find, hire, onboard, and schedule the instructors who teach our classes and camps, and build the systems that make hiring easier every term.
This role suits someone who likes structure, follows through, and wants real responsibility from day one. You will work directly with our co-founders and see the results of your work in classrooms every week.
Key Responsibilities
- Identify company HR needs and implement strategies, including developing HR policies and procedures to ensure compliance and align with organizational objectives
- Manage the full hiring cycle, from writing and posting job descriptions to screening applicants and scheduling interviews
- Find candidates through school job boards, online postings, career fairs, and campus outreach
- Coordinate onboarding, including offers, new-hire paperwork, background checks, and training
- Maintain staff availability and support instructor scheduling and follow-ups
- Keep hiring records and processes organized and up to date in ClickUp
- Run exit interviews and keep in touch with past staff for future rehiring
- Coordinate our high school work experience program with local school districts
- Prepare wage subsidy applications and track funding
- Share regular progress updates with your supervisor and help improve our hiring systems over time
Requirements
QualificationsRequired
- Education or work experience in Human Resources, Business Administration, or a related field
- Organized and dependable, with strong follow-through
- Clear written and spoken communication
- Comfortable with spreadsheets and online tools such as Google Workspace
- Able to complete a Vulnerable Sector Check
- Legally entitled to work in Canada
- Available to start immediately
Strongly Preferred
- Coursework or experience in recruitment, onboarding, or HR administration
- Experience with ClickUp or another task or applicant tracking tool
- Interest in STEM education or working with youth
- Valid driver's licence and access to a vehicle
We recognize that great candidates come from many paths. If you have relevant experience and want to help build something real, we encourage you to apply even if your background does not match every requirement listed.
What we offer
Why Join Young Innovators Robotics Lab
- Work in a small team
- Build the hiring system we will use every term
- See your hires teaching robotics, coding, and 3D printing in classrooms and camps
- Take on real responsibility at a growing STEM education startup
How to apply
Please complete the application form here *https://forms.clickup.com/9017197281/f/8cqf0q1-32337/9KM8O2LR41AJYYV0VD*
Other
Time Commitment and Expectations
- Part-time, about 15 to 20 hours per week on a flexible schedule, starting as soon as possible
- Hiring is seasonal, with busy periods before Spring Break and summer camps
- Some of the work is detailed admin: paperwork, tracking, and follow-ups
- We are a small team and some processes don't exist yet. You will help build them
- Reliability and meeting deadlines are essential
Young Innovators Robotics Lab is committed to building an inclusive and welcoming environment for both students and team members. We encourage applications from individuals who are underrepresented in STEM and STEAM fields, and