Operational Systems Coordinator
- Process Mapping & Optimisation
Improve project delivery, procurement, subcontractor coordination, and site reporting with clear SOPs, SOCs, and checklists. Integrate AI tools in drafting, restructuring, and enhancing documents — speeding up turnaround and streamlining project quantification tasks (surveys, material take‑offs, cost estimates, quotation tracking).
- Data Management & Analytics
Design and maintain dashboards in Excel/Power BI, collect and analyze operational data, and uphold data integrity standards. Use AI to assist with data cleaning, pattern recognition, and generate plain‑language summaries of complex reports for management insights.
- Automation & Systems
Identify repetitive tasks and automate them using Python, Excel macros, or Power Automate; collaborate with management and developers to enhance internal systems and recommend tools to close operational gaps. Leverage AI coding assistants to write, debug, and optimize scripts faster, and explore AI‑powered workflow platforms to automate document routing, notifications, and reporting.
- Documentation & Knowledge Management
Create and maintain checklists, manuals, templates, onboarding materials, and project records; build a structured knowledge repository for easy access. Use AI to draft, translate, and format documentation — especially bilingual (English/Chinese) materials — ensuring faster turnaround and consistency.
- Cross-functional Coordination & Reporting
Liaise between operations, HR, finance, and management; prepare structured reports/presentations; align processes with regional teams. Use AI to generate first‑draft reports and meeting summaries — reducing prep time and improving consistency. Requirements:
- Diploma or Degree in any field; technical disciplines (Data, IT, Business, Engineering) preferred
- At least 2 years of combined experience in operations, admin, systems, or analytics
- Comfortable in Excel (Pivot Tables, VLOOKUP / XLOOKUP) and Microsoft Office
- Experience writing SOPs, checklists, or operational manuals
- Actively uses AI tools (ChatGPT, Copilot, Gemini, or similar) in daily work
- Clear communicator across office and field teams