Legal Secretary

About the company

Yolk Recruitment is supporting one of our established legal clients in Cardiff with the recruitment of a Legal Secretary.

Your tasks

This is an excellent opportunity for an organised and professional individual to join a busy legal team, providing secretarial and administrative support to solicitors and other legal professionals.

The role will involve a mix of document preparation, diary management, client communication and general legal administration. You'll need to be highly organised, comfortable managing competing priorities and confident dealing with clients and external professionals.

• Providing comprehensive secretarial and administrative support to solicitors and other legal professionals.
• Managing diaries, scheduling appointments and organising meetings.
• Handling incoming and outgoing correspondence, including emails, letters and telephone calls.
• Preparing, formatting and proofreading legal documents, contracts and correspondence.
• Maintaining organised electronic and physical filing systems.
• Ensuring documents are stored securely and can be retrieved easily.
• Acting as a point of contact for clients and providing a professional and friendly service.
• Arranging and coordinating client meetings, including preparing meeting rooms and relevant documentation.
• Assisting with billing processes, including preparing invoices and tracking payments.
• Liaising with courts, clients and third-party professionals as required.
• Ensuring terms and conditions are received and money laundering processes are followed.
• Opening and closing files and supporting with general administrative duties, including photocopying.
• Supporting colleagues within the immediate team and wider firm, including providing cover during periods of absence.

Requirements

• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to prioritise effectively.
• Excellent attention to detail and a high level of accuracy.
• Digital dictation systems experience
• Case management systems, with experience of Actionstep would be beneficial
• Confidence using Microsoft Office and legal software.
• The ability to work independently as well as part of a team.
• A professional and approachable manner.
• Discretion when handling confidential and sensitive information.
• A proactive approach and the confidence to use your own initiative.

Other

Legal Secretary *Location: Cardiff Salary: £26,000 Hours:** Full-time, Monday to Friday, 9am-5pm