HR ASSISTANT
Job Summary
Assist with daily HR operations and administrative duties to support employee record management, payroll preparation, work pass administration, recruitment, and employee onboarding/offboarding processes.
Responsibilities
- Maintain and update employee records, including personal information, leave, and attendance data to ensure accuracy and compliance
- Prepare monthly payroll inputs by compiling attendance, overtime, allowances, and deductions for payroll processing
- Manage Work Permit and S Pass applications, renewals, cancellations, and monitor expiry dates to ensure timely compliance
- Support foreign worker administration by coordinating with relevant parties and handling dormitory and accommodation matters as needed
- Draft employment contracts, HR letters, and other employee documents to facilitate HR processes
- Assist with employee onboarding and offboarding to ensure smooth transitions
- Coordinate CoreTrade registration, renewal, and training course arrangements to support employee development
- Support recruitment activities by posting job advertisements and arranging interviews to attract suitable candidates
- Perform filing, data entry, and maintenance of HR documents to ensure organized record-keeping
- Liaise with employees, dormitory operators, training centres, and external parties to facilitate HR operations
- Provide general administrative support to the HR department to maintain efficient workflows
- Carry out other HR and administrative duties as assigned to meet department needs
Preferred competencies and qualifications
- Diploma in Human Resources, Business Administration, or related discipline
- Relevant HR or administrative experience; fresh graduates are welcome to apply
- Basic knowledge of Singapore employment regulations and Ministry of Manpower (MOM) work pass procedures
- Proficient in Microsoft Office applications, especially Excel and Word
- Strong communication and interpersonal skills to engage effectively with stakeholders
- Responsible, organised, and detail-oriented work approach
- Willingness to learn and ability to work collaboratively in a team environment