HR Executive (Maternity Cover) 5 months

Your tasks

About the Role We are seeking a hands-on, detail-oriented HR Executive to provide maternity cover across HR operations, governance, compliance, systems and employee lifecycle administration, including regional support for Malaysia and the Philippines.

Working with the HR team and business stakeholders, you will ensure accurate, confidential and consistent HR services in line with policies, SOPs and statutory requirements. The role provides operational and backup coverage; ownership of specific areas remains with designated HR team members. Period: January till May 2027 (5 months)

1. HR Governance, Compliance & Policy

• Support the development, review, implementation and communication of HR policies, SOPs, guidelines, the employee handbook and code of conduct; keep governance documentation aligned with organisational and statutory requirements.
• Support HR compliance reviews, audits and documentation checks.

• Advise stakeholders on HR policies, compliance, risk and governance, and support consistent application of SOPs and controls.

1. Recruitment & Talent Programs

• Ensure recruitment processes are carried out in accordance with established HR SOPs and governance requirements.
• Maintain accurate, complete and audit-ready records for recruitment, talent development and workforce programs in line with governance and related program requirements.

• Provide support for background check governance, including monitoring completion and ensuring relevant records are maintained.
• Support applications, renewals and appeals for work passes in accordance with established procedures and compliance requirements.

1. HR Systems, Workflows & Digitalisation

• Design, maintain and improve HR workflows, supporting digitalisation, efficiency and process governance.
• Maintain HR systems and accurate data, providing backup for system-related processes managed by other HR team members.

• Validate HR data, forms and submissions for accuracy, completeness and compliance; identify process gaps and system issues, and coordinate prompt correction with the responsible team members.

1. Employee Lifecycle & HR Operations

• Support the administration of the full employee lifecycle, including onboarding, employee movements, contract administration and offboarding.
• Maintain accurate employee records, documentation and filing, ensuring secure and confidential handling of information.

• Administer employee benefits and respond to routine staff HR queries.
• Support training and learning and development (L&D) administration in line with relevant policies, processes and documentation standards.

• Support employee engagement initiatives and ensure activities are aligned with HR policies and applicable data protection requirements.
• Provide support for leave administration, including government-paid leave; keep HR system records and supporting documents current and audit-ready, and check for discrepancies or missing updates in line with SOPs.

1. Regional HR Support – Malaysia & Philippines

• Support HR administration, employee records and documentation for Malaysia and Philippines employees, ensuring regional matters are followed up with the HR team.
• Collate and approve timesheets for Philippines staff.

• Liaise with the appointed Philippines representative/partner and coordinate with relevant HR stakeholders.

1. Payroll & Statutory Compliance

• Provide backup support for payroll operations and participate in the rotation for Corporate Office staff payroll.
• Enter, validate and cross-check payroll data, maintain accurate records and submit information on time.

• Monitor and support statutory compliance relating to CPF, IRAS and MOM.
• Identify payroll errors, omissions and inconsistencies, and support responsible HR team members to review and correct their own data or processing errors promptly.

1. Corporate & HR Administration

• Provide backup support for corporate card submissions and related HR administration.
• Provide operational backup to HR team members to ensure continuity of HR services during periods of absence.

• Support general HR administration, related documentation and other HR activities or projects as assigned.

Success in This Role

• Accurate, compliant HR records and consistent adherence to policies and SOPs.
• Identify and follow up on gaps, errors and compliance issues.

• Reliable backup and continuity of HR operations throughout the maternity cover period.
• Support improvements in HR workflows, systems and documentation.

• Deliver responsive and professional HR support to employees and internal stakeholders

Requirements

What We Are Looking For

• Diploma or Degree in Human Resources, Business Administration or a related discipline.
• Minimum 4 years of relevant HR operations experience, preferably covering HR administration, compliance and employee lifecycle management.

• Good working knowledge of Singapore HR practices and statutory requirements, including MOM, CPF and IRAS.
• Experience with HR systems, digital workflows, employee records, payroll administration and documentation, with familiarity with HR policies, SOPs and compliance processes.

• Strong attention to detail and a high level of accuracy when handling HR data and documentation.
• Good organisational and time-management skills, with the ability to manage multiple priorities.

• Strong communication and stakeholder management skills.
• Proactive and responsible, able to work independently, collaborate with the HR team and provide support across HR functions.

• Experience supporting Malaysia and/or Philippines HR operations would be an advantage.