Executive Assistant

About WPP Media

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As Executive Assistant, you are the indispensable right hand to both the Chief People Officer (CPO), the Operating Officer (COO), and the Chief Finance Officer. You play a crucial role in the efficient and effective functioning of their calendars, communication, and projects. This position requires a proactive attitude, exceptional organizational skills, and an absolute sense of confidentiality. You are a central figure who ensures that the CPO, COO, and CFO can focus entirely on their strategic tasks, knowing that the operational and administrative support is of top quality. Additionally, you are the primary backup for the Sr. Executive Assistant/Head of Management Support & Office Services, which requires broad knowledge of the organization and a flexible mindset.

What will you do?

Extensive support for CPO/COO/CFO:

Calendar Management: Complex and dynamic calendar management, including planning internal and external meetings, appointments, and travel, taking priorities and time zones into account.

Communication: Acting as the first point of contact and filter for incoming communication (telephone, email), prioritizing, handling, or forwarding them.

Travel Management: Full organization of business trips (flights, hotels, transfers, visas) and preparing detailed itineraries.

Meeting Support: Preparing meetings (agendas, documentation), taking minutes of important discussions, following up on action items, and monitoring deadlines.

Project Support: Assisting with various projects, gathering information, monitoring progress, and preparing reports.

Administrative Support: Managing expense claims, invoicing, purchase orders, and other administrative processes.

Confidentiality and Integrity:

Absolute discretion: Handling highly sensitive and confidential information with the highest degree of discretion and integrity. This includes personnel information, strategic plans, financial data, and other business-critical information.

Information Security: Ensuring the proper storage and security of confidential documents and data.

Professional Attitude: Always maintaining a professional and impartial attitude, even in complex or sensitive situations.

Backup and Broad Support:

Mutual Replacement: In the event of the absence or illness of the Sr. Executive Assistant/Head of Management Support & Office Services, you will proactively take over the essential tasks and responsibilities of that colleague to ensure continuity of support.

Collaboration on Office Projects: Actively participating in and contributing to various office-related projects, such as the implementation of new systems, optimization of work processes, organization of company events, or the setup of office spaces. You will apply your organizational and administrative expertise here.

Proactive Identification: Anticipating needs and proactively proposing solutions, both for the CPO/COO/CFO and for broader office processes.

Knowledge Sharing: Actively contributing to knowledge sharing within the team and sharing best practices.

Who are you?

Education: At least HBO (higher professional education) working and thinking level, preferably in a secretarial, administrative, or communicative direction.

Experience: At least 7 years of relevant work experience as an Executive Assistant at executive level, preferably within an international and dynamic environment. Experience supporting multiple executives is a plus.

Language Skills: Excellent command of the Dutch and English languages, both orally and in writing.

Digital Skills: Highly proficient in using MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and experience with digital calendar planning tools and CRM systems.

Organizational Talent: Excellent organizational and planning skills, with an eye for detail and the ability to manage multiple priorities under pressure.

Proactive and Independent: A self-starter who shows initiative, thinks ahead, and solves problems before they arise.

Strong Communicator: Excellent oral and written communication skills, with tact and diplomacy.

Stress Resistant: Able to function effectively in a fast-changing environment and to deal with tight deadlines.

Discreet and Reliable: A proven track record of absolute confidentiality and integrity. You understand the impact of your role and act accordingly.

Flexible and Service-Oriented: A flexible attitude regarding working hours and tasks, with a strong focus on service and support.

Team Player: Although independent, you are also a valuable team player who works well with colleagues within the Management Support & Office Services team and beyond.

Office Presence: You are willing and able to be in the office for the majority of your working time to guarantee direct support and involvement in office processes.

What do we offer?

Flexibility: Possibility to work from home, flexible working hours, and even to work abroad (EU) for a while.

Growth Opportunities: Plenty of room for development in an innovative and dynamic team, with a focus on AI transformation.

Salary: €3,800 - €5,800 (based on 38.75 hours per week).

Access to M Academy: For extensive training and workshops in both hard and soft skills, including specific AI training.

Mental Wellbeing: Access to the Headspace app.

Travel Allowance: Travel expenses are fully reimbursed.

Leisure Time: 8% holiday allowance and 26 vacation days per year (plus 9 extra available for purchase!).

Hybrid Working allowance: €30 net per month for full-time.

Alleo: We also work with Alleo, which means you receive a budget of €10 every month to spend or save, and gain access to a wide range of discounts at numerous companies.

Bring Your Own Device (BYOD): You will receive a monthly phone allowance of €57.50 net.

Lunch Facilities: Affordable lunch in the canteen and a barista for fresh coffee.

Health Insurance: Benefit from our collective health insurance.

Are you the strategic right hand who maintains oversight, thinks ahead, and enables executives to perform optimally? Then we would love to meet you. Apply today!

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